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Job summary

Main area
Theatres
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
409-TH5954100
Employer
Mersey and West Lancashire Teaching Hospitals NHS Trust
Employer type
NHS
Site
Whiston
Town
Whiston
Salary
£22,816 - £24,336 per annum
Salary period
Yearly
Closing
29/05/2024 23:59

Employer heading

Mersey and West Lancashire Teaching Hospitals NHS Trust logo

Instrument Co-ordinator

NHS AfC: Band 3

Job overview

We are looking for an enthusiastic Instrument Co-ordinator to join our dedicated Theatre Team at Mersey & West Lancashire Teaching Hospitals NHS Trust.

You will be expected to provide day to day support to the Theatre Department in relation to the receipt, putting away and subsequent stock rotation of surgical trays to support efficient theatre use and delivery over MWL Theatre departments.

The successful candidate will be expected to continue the efforts of our hardworking team to ensure that high standard and safe working practices are maintained. 

Please note, this vacancy may close early, should a sufficient number of applicants be recieved. 

Main duties of the job

  • Ensure practice complies with the Trust Policies and Procedures.
  • Scan in all received sterile instrument trays and supplementary items for traceability purposes.
  • Check all incoming sterile instruments and trays to the Trust from Steris against delivery notes ensuring all items are present and correct.  Report any discrepancies on the Steris portal system and notify Assistant Decontamination Manager.
  • Receive and check loan instrument sets and implants, liaising with company representatives regarding the delivery and collection of these and uploading instrument lists and decontamination information provided by the company onto the Steris system.
  • Report and assist with the collection and delivery of repairs and serviced instruments liaising with external company representatives.
  • Maintain accurate records of instruments out for repair.

Working for our organisation

The Secretary of State has approved the partnership between St Helens & Knowsley and Southport & Ormskirk Hospitals.

From 1st July we have come together as a single organisation under the name Mersey & West Lancashire Teaching Hospitals NHS Trust.

The Trust delivers acute hospital care, intermediate care, community, and primary care services to a population of over 600,000 people with a combined workforce of around 9000 dedicated and skilled staff from 17 locations including Whiston, Southport & Formby, St Helens, Ormskirk and Newton hospitals.

The Trust provides regional services for burns, plastic surgery and spinal injuries to more than 4 million people across Mersey and West Lancashire, Cheshire, the Isle of Man and North Wales.

Our Vision is to deliver 5 Star Patient Care:

  • CARE that is evidence based, high quality and compassionate
  • ​​​​​​SAFETY that is of the highest standards
  • COMMUNICATION that is open, inclusive and respectful
  • SYSTEMS that are efficient, patient centred and reliable
  • PATHWAYS that are best practice and embedded, but also respect the individual needs of patients

Our achievements include:

  • Trust rated Outstanding by CQC Inspection August 2018
  • Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
  • Awarded National Preceptorship Accreditation (2023) for our Nursing & AHP Preceptorship Programme

Please see our Wellbeing & Benefits booklet for more information on our staff benefits. Accessible version available upon request.

Detailed job description and main responsibilities

KEY DUTIES

  • Ensure practice complies with the Trust Policies and Procedures.
  • Scan in all received sterile instrument trays and supplementary items for traceability purposes.
  • Check all incoming sterile instruments and trays to the Trust from Steris against delivery notes ensuring all items are present and correct.  Report any discrepancies on the Steris portal system and notify Assistant Decontamination Manager.
  • Receive and check loan instrument sets and implants, liaising with company representatives regarding the delivery and collection of these and uploading instrument lists and decontamination information provided by the company onto the Steris system.
  • Report and assist with the collection and delivery of repairs and serviced instruments liaising with external company representatives.
  • Maintain accurate records of instruments out for repair.
  • Organise and utilise bank stock instrumentation when replacements are needed on sets.
  • Replace instrumentation on to trays following their return from repair/acquisition of replacements in conjunction with the Assistant Decontamination Manager. Provide information, including price to the procurement team to enable the replenishment of instruments on trays where needed.
  • Assembling of new sets and instrumentation under the instruction of a registered theatre practitioner and undertaking administrative task in relation to setting up new trays on the Steris tracking system.
  • Arrange and record the transfer of any stock or instruments across sites.
  • Produce and utilise reports from the Steris tracking system to manage short dated and expired surgical trays and instrumentation and return any out of date or damaged trays to Steris for reprocessing.
  • Ensure that the surgical tray stock in the instrument room is stored correctly and stock is rotated.
  • Participate in periodic deep cleaning of the instrument store room.
  • Complete service reports on the Steris tracking system after consulting with clinical staff and respond to customer service reports on the Steris tracking system.
  • Ensure stock rotation of implants within trays replenishment of implants on instrument trays.
  • In conjunction with the housekeeper, assist with checking the theatres linen stock of scrub suits, blankets and towels daily and replenish from the linen store in the hub and assist with collection and removal of rubbish to appropriate collection points.
  • To answer phones and relay messages.
  • Provide day to day support to the operating department team, liaise and inform theatre staff of any missing trays/instrumentation or issues which impact on services.
  • To act at all times in the best interests of the Trust in their relationships with the service provider.

ADMINISTRATIVE RESPONSIBILITIES

  • To maintain accurate records using the Steris system.
  • Maintain accurate records for instrumentation out for repair/or servicing.
  • Scan and send all relevant documentation for all loan instrumentation to service provider.
  • Submit Fast Track requests on the Steris system for all theatre instrumentation when needed.

TEACHING & TRAINING RESPONSIBILITIES

  • To attend regular mandatory update training and any other training relevant to the post.
  • To promote an environment within one’s own work area that is conducive to learning.
  • To actively develop own learning skills.
  • Support learning in the use of Steris Portal by Theatre Staff.
  • Assist in the training programmes developed for theatre staff in your work area.

Person specification

Qualifications

Essential criteria
  • GCSE Grade C or above in English and Maths or equivalent
Desirable criteria
  • ECDL qualification or equivalent

Knowledge & Experience

Essential criteria
  • Experience of IT systems
Desirable criteria
  • Experience of working in a healthcare setting
  • Experience of working in a Sterile Services Department

Skills

Essential criteria
  • Excellent communication skills and ability to communicate with all levels of staff
  • Ability to complete work without direct supervision
  • Ability to plan and prioritise own workload
  • Ability to adhere to confidentiality Other

Other

Essential criteria
  • Flexible approach to working pattern

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyJob share policyAge positiveDisability confident leaderHSJ Best places to workMindful employer.  Being positive about mental health.Care quality commission - OutstandingStep into healthDefence Employer Recognition Scheme (ERS) - Gold

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
James Naylor
Job title
Clinical Practice Lead
Email address
[email protected]
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