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Job overview

This post is fixed term/secondment for 23 months due to the needs of the service. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.  

The job holder will provide administrative support to the Acute Clinical Services Plan Programme for Cwm Taf Morgannwg University Health Board. 

Main duties of the job

To provide an efficient and effective administrative services to the ACSP development process

Log and monitor correspondence received from internal and external stakeholders regarding the ACSP and chase outstanding responses as required.

Draft appropriate responses to various correspondence.

 Provide support as required to the Executive Director of Strategy and Partnerships, the Chief Operating Officer, the Director of Communications, Engagement and Fundraising, and the Deputy Director of Strategy and Partnerships to enable the development of the ACSP e.g. including filing, photocopying, typing.

Arrange and support the running of meetings and engagement activities as required (Face to Face and Teams), to include booking venues, note-taking, organising refreshments, making travel arrangements

Manage and maintain an engagement log and other information management and filing systems for specific areas of work ensuring that the team works within a paperless environment as far as possible.

Create and maintain contact lists, e.g. Local Authority Partners, MS/MPs etc, community groups.

Maintaining appropriate filing structures to enable an accurate account of the development of the ACSP to be maintained

Uploading of meeting papers, documents, briefings onto shared drives.

Maintain good working relationships with all stakeholders both internally and externally.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

Cwm Taf Morgannwg University Health Board is part of the NHS Wales family.  Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.

We live by our core values:

• We listen, learn and improve
• We treat everyone with respect
• We all work together as one tea

We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.