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Job summary

Main area
Administration
Grade
Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
110-AC015-0126
Employer
Cwm Taf Morgannwg University Health Board
Employer type
NHS
Site
Royal Glamorgan Hospital
Town
Llantrisant
Salary
£27,898 - £30,615 per annum
Salary period
Yearly
Closing
15/01/2026 23:59

Employer heading

Cwm Taf Morgannwg University Health Board logo

Rota Co-Ordinator - Administrator

Band 4

Thank you for your interest in joining Cwm Taf Morgannwg (CTM) University Health Board.

Located in the heart of South Wales, we’re central to Cardiff, Newport, and Swansea. Deeply rooted in our community, as an NHS organisation we are dedicated to providing compassionate patient care and building healthier communities together.

At CTM, you’ll be part of a supportive, inclusive team from diverse nations, cultures, and backgrounds. Every role counts, every person matters, and together, we’re creating a space where everyone can thrive.

Discover more about working with us here:

Cwm Taf Morgannwg University Health Board – Join CTM

Home - Cwm Taf Morgannwg University Health Board

 

Job overview

·       The post holder will hold a key role to Mental Health Services by providing Support of Medical Staffing for the Adult Mental Health Directorate.

·       

  • Co-ordinate in the recruitment process of Medical Staff.
  • The Post Holder is expected to work flexibly to assist the Care Group Management team with Medical Staffing enquiries using initiative and judgement when required.

Main duties of the job

 

·         The post holder will administer using the appropriate UHB systems the process of the recruitment of Medical Staff for the Adult Mental Health Directorate.

·         The Post holder will support the Care group in the delivery of workforce efficiency proposing change when required.

·         The post holder will need to plan, organise and deliver Medical Staff Departmental Induction programmes.

·         Day to day management of Trainee Doctors personal records, monitoring of sickness, annual and study leave using tact and compassion, ensuring policies are followed.

·         Ensure Rotas are developed, working closely with Workforce Team to ensure compliance with EWTD.

·         Plan rotas and source cover if required at least 6 weeks in advance accurately.

Working for our organisation

Cwm Taf Morgannwg (CTM) University Health Board, part of NHS Wales, serves a large population across a diverse and beautiful region, steeped in history and heritage. With nearly 13,500 staff, our health board is one of Wales’s largest employers.

Together, we are Team CTM; a workforce dedicated to offering excellent patient care and support to the 450,000 people across our three regions, Bridgend, Merthyr Tydfil, and Rhondda Cynon Taf. We operate three District General hospitals, several community hospitals, primary and community care facilities.

CTM’s location offers the best of South Wales, just 20 minutes from Cardiff’s vibrant city life, the natural beauty of the Brecon Beacons, and the serene coastline at Ogmore. Whether you enjoy lively urban amenities, peaceful countryside, or seaside escapes, our location makes an ideal setting for both work and personal life.

Our CTM 2030 Strategy—Our Health, Our Future—focuses on uniting our region around shared health and wellbeing goals. Our values guide us daily:

•              We listen, learn, and improve

•              We treat everyone with respect

•              We work together as one team

CTM employees enjoy benefits including; a leading pension, generous leave, flexible work, career growth, and access to ongoing learning and development.

At CTM, you’ll find a welcoming, team-oriented workplace that values diversity and compassion, where you can take pride in your work and the difference it makes.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac

Person specification

Qualifications and Knowledge

Essential criteria
  • Good Standard of education. NVQ Level 3 or ILM Level 3 or equivalent experience.
  • Knowledge of HR policies and procedures.
  • Comprehensive knowledge of and experience in managing Rotas
  • Knowledge of NHS systems.
  • Knowledge and experience of problem solving
Desirable criteria
  • Knowledge of UHB IT systems. E.g Allocate, Intrepid
  • Data Protection/GDPR

Experience

Essential criteria
  • Experience of computerised systems and manual filing systems.
  • Setting up office systems.
Desirable criteria
  • Previous NHS experience.
  • Previous experience in Medical Staffing or equivalent role.

Skills and attributes

Essential criteria
  • Good standard of literacy and numeracy skills.
  • Excellent organisational and communication skills.
  • Ability to transfer IT skills to new applications as required
  • Welsh Speaker (Level 1) or willingness to work towards achieving this level.
Desirable criteria
  • Welsh Language Speaking/Listening Skills at Level 3 or above

Other Role Requirements

Essential criteria
  • Committed, self-motivated who has the ability to work on own initiative
  • Ability to work under pressure and divert from one task to another and cover for other staff.

Employer certification / accreditation badges

Age positiveDisability confident leaderStop Smoking Wales is the NHS Smoking Cessation Service in WalesMindful employer.  Being positive about mental health.hyderus o ran anableddAccredited Living Wage EmployerWelsh logo for Armed Force Bronze Award for Cym Taf UHBAccredited Living Wage EmployerCore principlesPrentisiaethau Apprenticeships

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Alyson Newman
Job title
Operational Support Manager
Email address
[email protected]
Telephone number
01443 443712
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