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Detailed job description and main responsibilities

• Be able to communicate sensitive, confidential information and data verbally, electronically and via written reports.
• Provide effective and consistent professional advice to Medical Education colleagues at a local level on all aspects of Medical Education.
• Provide advice and support to professional colleagues, including Junior Doctors, Educational Supervisors and other Consultants on Medical Education requirements for Medical Students/Trainees.
• Establish and develop relationships with Medical Education Team Leaders across Wales to identify areas for improvement and share good practice. 
• Engage internal stakeholders to support the Undergraduate and Postgraduate teaching curriculum within the University Health Board.
• Organise and participate in annual commissioning visits with Wales Deanery/University Medical School(s).
• Organise Career Fairs, ensuring materials and information resources are available at each event.
• Be required to attend Careers Fairs, representing the UHB and providing information and guidance to visitors to the stand regarding employment opportunities at Cwm Taf UHB. 
• Develop and maintain relationships with Pharmaceutical Representatives to assist the education and training facilitated by the programme/centre.
• Be required to be approachable and empathetic when dealing with confidential issues relating to students/trainees under close supervision e.g. health issues, poor performance or work-based problems.
• Be required to work with colleagues in other UHB Medical Education Centres to ensure work processes and communications are aligned and consistent. 
• Be required to develop and retain knowledge for the business arrangements and teaching curriculum in relation to the Undergraduate and Postgraduate teaching programme. 
• Provide financial information and reports to the Faculty Team upon request.
• Possess excellent IT knowledge, proficient use of Microsoft Office Software packages e.g. Word, Excel, Outlook and PowerPoint and be able to improve operational and office processes.
• Require advanced keyboard skills, where accuracy of data inputting is an important consideration to ensure financial planning, staff records and medical education activities are accurate and up to date.
• Undertake statistical analysis and graphical representation of data for Medical Education.
• Maximise the use of technology to improve operational and office processes.
• Ensure staff are aware and follow the UHB policy for the use of Information Technology security across the UHB.
• Liaise with local technical support officers to ensure IT requirements are in place to fully support the undergraduate/postgraduate curriculum.
• Ensure databases are up-to-date to assist with the compilation of reports upon request which analyse and evaluate activity and performance in order to improve the quality of Medical Education.
• Be required to support the introduction and maintenance of quality systems and processes in own work area.
• Be integral to ensuring the successful delivery of local Postgraduate and Undergraduate Medical Education.
• Manage and co-ordinate Induction Programmes for all students/trainees.
• Manage the administration to support the Board and Faculty Team members.
•  Ensure staff rotas are prepared to maintain appropriate staffing levels within the Medical Education Centres, and to and negotiate with colleagues to ensure cover for out of hours meetings/alternative sites as and when required. 
• Ensure cross-cover arrangements are in place across all Medical Education Centres. 
•  Assist with the effective implementation of a range of issues to meet training and service requirements, liaising with both the Junior and Consultant Medical staff, members of the Directorate Management Teams and external stakeholders. 
•  Work without supervision, but if the need arises, consult with the Medical Education Manager.
•  Prioritise own day to day workload, organising and prioritising tasks in a manner that maintains and promotes quality.
•  Organise and delegate workload appropriately within the local Medical Education Centre.
• Arrange relevant meetings on behalf of the Medical Education Manager, ensuring meeting rooms are booked and delegates notified in advance of the meeting
•  Be responsible for the security of the Medical Education Centre and its users on a daily basis, in accordance with the local operational policy and UHB security policy. 
• Ensure staff and visitors understand and follow established procedures to ensure the security of the Centre and its equipment. 
• Work collaboratively with partner organisations and build effective relationships with a wide range of people both internal and external to Cwm Taf UHB.
•  Ensure confidentially of information and data is maintained at all times in accordance with the UHB policy.
• Act in accordance with legislation, policies and procedures for maintaining own and others health, safety and security.
• Ensure UHB policies and procedures are implemented by all staff within the Medical Education Centre; suggesting a change to working practices and environment as appropriate. 
• Proactively review local policies, procedures, protocols and or guidelines in relation to the Medical Education Centre. 
• Cascade information on any changes to Board, Faculty and all Medical Education staff in a timely manner. 
• Ensure UHB Financial Control Procedures are implemented by all staff within the Medical Education Centre.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.