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Job summary

Main area
Administration
Grade
Band 3
Contract
8 months (Fixed Term Contract until 31/03/2023)
Hours
37.5 hours per week (Full Time 37.5 hours per week)
Job ref
040-AC706-0822
Employer
Aneurin Bevan University Health Board
Employer type
NHS
Site
St Cadocs Hospital
Town
Caerleon
Salary
£21,730 - £23,177 per annum
Salary period
Yearly
Closing
Today at 23:59

Employer heading

Aneurin Bevan University Health Board logo

COVID-19 Vacancy Project Support Officer - Gwent Test Trace & Protect Service

Band 3

If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.

 

We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.

 

Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English

 

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

 

Aneurin Bevan University Health Board support flexible working.

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process

 

Job overview

The Gwent Test Trace and Protect Service are seeking to recruit an enthusiastic, hard-working and highly motivated individual to join the Data Cell team.  The role requires flexibility as the working hours are on a rotating shift pattern of 7.5 hours per day, five days a week, including working on weekends every other week.

The successful candidate will be an integral member of the Data and Analytical team based at Caerleon House, Cleppa Park, Newport, assisting with the day-to-day work duties directed by business needs.  This role would suit an individual wanting to gain experience in health protection and health inequalities.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

This post is fixed term until 31/03/2023  to meet the needs of the service.

Main duties of the job

  • Ensure the allocated workload is carried out efficiently and effectively. This will include prioritising own workload and evaluating ongoing activity to ensure targets are met
  • To work flexibly and to seek advice when necessary, but will be responsible for managing their own area of work

To use ABUHB and Welsh Clinical System for indirect patient support.

  • To use own initiative and judgement to forward issues raised in order to instigate responsive action and be competent in deciding when to escalate an issue to the Manager
  • To be responsible for arranging meetings, preparing papers, and all correspondence
  • There will be a regular requirement to take, transcribe minutes, and create reports, documents using IT packages (including Word, Excel, Outlook, Power Point, and Publisher), using advanced keyboard skills
  • Provide project management and administrative support to members of the Gwent Test Trace and Protect Team, including support for online applications
  • Use excellent interpersonal and communication skills in all verbal and written interactions and be able to negotiate and to use persuasive skills as required
  • Ensure maintenance of Gwent Test Trace and Protect Service databases as required
  • To produce daily/weekly reports as required.

Working for our organisation

Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020.  Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac 

Person specification

Application form and interview

Essential criteria
  • Word processing to RSA III
  • NVQ/Vocational Level 3 qualification or equivalent level of experience
  • Good standard of education together with a high level of numeracy, written and spoken English
  • Demonstrable experience in an administrative role
  • Experience of communicating with all levels of professional staff and the public
  • Experience of dealing with confidential, sensitive data, appropriate maintenance and storage of records
  • Experience of transcribing and minute taking
  • Working experience of Microsoft Office Suite
  • Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational
  • Working knowledge of filing/data systems including record management
  • Ability to work on own initiative and manage own workload
Desirable criteria
  • Administering finance systems, e.g. requisitions, budget monitoring
  • Ability to speak Welsh or willingness to learn

Interview and application

Essential criteria
  • Thorough understanding of office procedures

Employer certification / accreditation badges

Credit Unions WalesApprenticeships logoMindful employer.  Being positive about mental health.Stop Smoking Wales is the NHS Smoking Cessation Service in WalesImproving working livesAge positiveDisability confident employerCore principlesHyderus o ran anabledd crflogwrStonewall Hyrwyddwr Amrywiaeth Diversity Champion

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Emma Rogerson
Job title
Principal Business Analyst
Email address
Emma.Rogerson2@wales.nhs.uk
Telephone number
07931116605
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