Job summary
- Main area
- English
- Grade
- Band 2
- Contract
- Permanent: Working Monday to Friday
- Hours
- Full time
- Home or remote working
- Job ref
- 040-AC461-1225
- Employer
- Aneurin Bevan University Health Board
- Employer type
- NHS
- Site
- Llanfrechfa Grange
- Town
- Cwmbran
- Salary
- £24,833 per annum
- Salary period
- Yearly
- Closing
- 07/12/2025 23:59
Employer heading
Resource Bank Admin Assistant
Band 2
We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments OR SUPPORT needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 OR EMAIL [email protected]
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process
Job overview
The post holder will support the Resource Bank Operational Team with administrative duties.
Ensuring efficient processes are maintained and adhered to, allows the team to achieve the departments targets.
To work within standard operating procedures, advice available as required.
To plan and organise straightforward activities
Main duties of the job
Create monthly reports by exporting data from Allocate BankStaff to excel or word to provide analytical data to Divisions and Workforce.
Run reports in ESR for mandatory and statutory training compliance, maternity and sickness leave to monitor compliance and
attendance.
Email bank workers to diarise informal cancellation meetings; request up to date contact details on ESR and to assist in the 6 monthly
cleanse exercises for bank workers.
Promoting hard to fill shifts.
Run reports in ESR for mandatory and statutory training compliance, maternity and sickness leave to monitor compliance and
attendance. Email Bank workers in relation to non compliance with thir training.
Restrict Bank workers who are not available for work due to sickness and maternity leave etc.
Register agency workers in the Allocate Bankstaff system.
Assisting with arranging payment of agency invoices.
This permanent opportunity is full time working Monday- Friday between the hours of 08:00-17:00. Agile working is in place offering some hours working from home and hours in the office at Llanfrechfa.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac
Person specification
Qualifications and Knowledge
Essential criteria
- Good basic standard of IT skills.
- Good basic standard of education.
- Knowledge of administrative systems, information systems, clerical / office procedures and data input procedures acquired through on-the-job training
Desirable criteria
- GCSE English/Mathematics
Experience
Essential criteria
- Experience of working with a busy office environment
- Excellent IT skills in word, excel and outlook
- Experience of communicating with all levels of personnel.
Desirable criteria
- Experience of working with the NHS
Employer certification / accreditation badges
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Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Rhiannon Davies
- Job title
- Assistant Resource Bank Manager
- Email address
- [email protected]
- Telephone number
- 01495 745805
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