Job summary
- Main area
- Facilities
- Grade
- Band 2
- Contract
- 3 months (Fixed Term until 30.11.2025 to meet the needs of the service)
- Hours
- Full time - 37.5 hours per week (08:30 - 16:30, Monday to Friday)
- Job ref
- 040-AC269-0725
- Employer
- Aneurin Bevan University Health Board
- Employer type
- NHS
- Site
- Ysbyty Anuerin Bevan
- Town
- Ebbw Vale
- Salary
- £24,833 per annum
- Salary period
- Yearly
- Closing
- 05/08/2025 23:59
Employer heading
Reception/Office Administrator
Band 2
We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments OR SUPPORT needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 OR EMAIL [email protected]
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
The salary scale above has been agreed as part of the NHS Agenda for Change pay award for 2025/2026 and will be implemented in August 2025 with arrears backdated to 1st April 2025 where applicable.
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process
Job overview
An exciting opportunity has arisen within the Estates & Facilities Division for a Reception/Office Administrator based at Ysbyty Anuerin Bevan in Ebbw Vale.
The post holder will be responsible for the full range of administrative duties throughout the department.
The post holder will be responsible to the Facilities Co-Ordinator, Supervisor and/or the Operational Services Manager in providing and maintaining a high standard of general office duties.
This post is fixed term/secondment until 30th November 2025 to meet the needs of the service. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
Main duties of the job
To assist in the daily running of the general office as part of the general office team with varied central administrative functions. The post holder will communicate and demonstrate relationship skills by providing and receiving routine information which requires tact or persuasive skills, or where there are barriers to understanding & providing and receiving complex or sensitive information, providing advice, instruction or training to groups, where the subject matter is straightforward.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac
Person specification
Qualifications and Knowledge
Essential criteria
- Good general level of education
- Knowledge of administrative systems, office procedures, data input acquired through on-the-job training
- Computer literate
- Good keyboard skills
Desirable criteria
- Proficient in software packages, including Microsoft word and Excel.
Experience
Essential criteria
- Office/Clerical/Reception background
- Experience of Working within Administration
Desirable criteria
- NHS experience
Skills and Attributes
Essential criteria
- Methodical approach to work
- Good organisational skills
- Good communication skills
- Attention to detail
- Ability to interact with other disciplines
- Ability to work under pressure
- Computer literate
- Desire to learn and develop in the role
- Able to work on own initiative
- Team Player
- Excellent interpersonal skills
- Flexible approach to needs of the service’
- Good time management
Desirable criteria
- Desirable (but not essential): Welsh Speaker (Level 1) or willingness to work towards
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Andrew Hayes
- Job title
- Facilities Manager
- Email address
- [email protected]
- Telephone number
- 01873 732380
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