Job summary
- Main area
- Health and Safety
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 30 hours per week (One for 30 hours per week and the other 22.5 hours per week)
- Job ref
- 040-AC245-1025
- Employer
- Aneurin Bevan University Health Board
- Employer type
- NHS
- Site
- St Cadoc's Hospital
- Town
- Newport
- Salary
- £25,313 - £26,999 per annum, pro rata
- Salary period
- Yearly
- Closing
- 05/11/2025 23:59
Employer heading
Health and Safety Administrator
Band 3
We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments OR SUPPORT needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 OR EMAIL [email protected]
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process
Job overview
An opportunity has arose for dedicated and enthusiastic individuals to join the Corporate Health and Safety Team. The vacancies are for two posts. One for 30 hours per week and the other 22.5 hours per week.
The role of the Health & Safety Administrator will be to provide administrative support to the Corporate Health & Safety Team and maintain / update databases using clear departmental protocols.
This post will be diverse and demanding but satisfying. The post holder will be expected to work alongside and in partnership with qualified safety professionals and will be key to delivering an efficient Corporate Service.
The successful candidate will be able to demonstrate excellent organisational and administrative skills with an eye for detail and accuracy.
The post holder would be welcomed as a valued member of the Department and supported with future development.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
To communicate effectively with staff whilst dealing with queries and issues relating to all aspects of the Corporate Health & Safety Team. Maintaining good communications with other staff, managers and departments.
To carry out routine printing / photocopying duties.
To receive and initially deal with enquiries, dealing with urgent matters appropriately and ensuring that departmental procedures are followed.
To maintain an effective filing system and to file training attendance sheets in accordance with the Health Boards retention policy.
To process both incoming and outgoing mail, dealing with all correspondence in an appropriate and timely manner.
To distribute routine correspondence as required.
To provide efficient administrative support to members of the department as and when required.
To ensure the security and confidentiality of information is maintained at all times.
Display an approachable manner and good customer service skills when dealing with service users and members of the public.
To provide cover for other team members during study/annual and sickness leave, performing duties in close liaison with all colleagues.
Any other duties that may arise and are commensurate with the band.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Detailed job description and main responsibilities
To process “CoSHH” risk assessments using the appropriate database, ensuring significant changes reports are sent out to the appropriate departments, and ensuring that specified assessments are reviewed within a timely manner.
To maintain the departmental training programme, assigning appropriate trainers and ensuring that the appropriate systems are updated to acknowledge delivery / receipt of the training.
To develop, monitor and maintain departmental databases e.g. fire wardens database, training analysis database etc.
To process monthly stationary orders for the Corporate Health & Safety Team using the Health Board procurement database (Oracle).
To monitor the status of fire wardens, health & safety risk assessors and manual handling cascade trainers in all areas and promote training for areas with poor compliance.
To provide assistance on ‘incident validation’ reviewing incident reports and assigning them to the appropriate personnel.
To undertake audits on department systems / databases to ensure data accuracy.
To analyse data and produce dashboards for presentation at Health & Safety and Quality & Patient Safety Forums, this will include inputting / updating information for the production of accurate statistics.
To develop and maintain the SharePoint directory used by the Corporate Health & Safety Team.
To ensure the efficient input of training information onto ESR in order to produce training reports.
To produce reports from departmental databases as and when required, including ESR and Datix.
To service and attend meetings as required preparing and circulating agendas, papers and minutes.
Person specification
Qualifications
Essential criteria
- A good standard of general education
- NVQ Level 3 Administration or equivalent
Experience
Essential criteria
- Experience of working in a busy office
- Good word-processing skills
- Experience in liaising and communicating with all levels of personnel
- Able to demonstrate good verbal and written communication skills
Desirable criteria
- Experience of working in the NHS
Skills
Essential criteria
- Excellent organisation skills with an ability to plan own work to meet set deadlines
- Able to work under pressure and remain calm at all times
Desirable criteria
- Ability to speak Welsh
Knowledge
Essential criteria
- Good keyboard skills
- Good working knowledge of Microsoft Office
Personal Attributes
Essential criteria
- Flexible and adaptable approach to the needs of the service
- Excellent telephone manner
- Approachable, enthusiastic, reliable
- Conscientious with an ability to work with minimal supervision
- A team player/worker
- A strong communicator both orally and written
- Ability to maintain confidentiality
- Willing to develop
Physical / Mental Abilities
Essential criteria
- Must be able to work under pressure
Employer certification / accreditation badges
.jpg "RNIB")
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Scott Taylor
- Job title
- Head of Health, Safety & Fire
- Email address
- [email protected]
- Telephone number
- 07799 641517
List jobs with Aneurin Bevan University Health Board in Administrative Services or all sectors