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Job summary

Main area
Health records
Band 2
  • Full time
  • Part time
Various hours available
Job ref
Aneurin Bevan University Health Board
Employer type
Online House
£22,720 per annum pro rata
Salary period
30/05/2024 23:59

Employer heading

Aneurin Bevan University Health Board logo

Health Records Clerk Band 2 RECRUITMENT WHEEL

Band 2

If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.


We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.


Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English


Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.


Aneurin Bevan University Health Board support flexible working.

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process

Please be advised that there is a temporary top up for Bands 1,2 and 3 to reflect the incorporation of the top up to the  living wage of £12 per hour - £23,465 per annum. This temporary top up will be in place until  the annual pay uplift for 2024/25 is confirmed

Job overview

Job Overview -

An exciting opportunity has arisen within The Digitised Health Records Services to be part of the team based at Online House, Cleppa Park in Newport. This is a busy but supportive team, and we are looking for individuals who have:

·         Excellent Communication skills

·         Excellent Organisational skills

·         Excellent attention to detail

·         Flexibility in working practices

·         The ability to work as a team

·         The ability to work under pressure and to deadline

Our goal is to ensure the availability of the Health Record to support the journey towards the digitisation of patient records. Digitised Health records play a vital part in patient care, and you will be part of a team who ensure the availability of the patient record, supporting Health care professionals caring for the patient.

We can offer varied working schedules to suit your lifestyle and can offer many training and development opportunities to progress your career within this service.

If you would like to be part of our team and believe you can help us achieve our aims, then this is the place for you.

Main duties of the job

Main Duties of the Job –

·         Locate, retrieve, and track patient records 

·         Prepping patient records in line with Standard Operating procedures

·         Quality checking paper records

·         Dealing with enquiries

·         Maintain professional communication with all disciplines of staff

·         Deal with internal/external requests for information in accordance with data protection

·         Scanning the patient record using the latest technology

·         Quality checking the scanned patient record

·         Storing the paper record in line with retention procedures

Candidates are advised to ensure they refer to the attached Person Specification and use the 'Supporting Information' section of the application form to detail how they meet the various requirements.  

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac. 

Person specification


Essential criteria
  • Meets all essential criteria as per attached job description/person specification
Desirable criteria
  • Knowledge of Administration Processes


Essential criteria
  • Meets all essential criteria as per attached job description/person specification


Essential criteria
  • Meets all essential criteria as per attached job description/person specification

Employer certification / accreditation badges

Credit Unions WalesApprenticeships logoAge positiveImproving working livesStop Smoking Wales is the NHS Smoking Cessation Service in WalesArmed Forces Covenant Gold AwardStonewall Hyrwyddwr Amrywiaeth Diversity ChampionMindful employer.  Being positive about mental health.Disability confident employerHyderus o ran anabledd crflogwrCore principles

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Helen Thompson
Job title
Health Records Supervisor
Email address
[email protected]
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