Job vacancy: Assistant Medical Secretary, The Queen Elizabeth Hospital King's Lynn NHS Foundation Trust, King's Lynn

Job summary

Main area: Medical Secretariat
Grade: Band 3
Contract: Permanent
Hours: 18.75 hours per week (Rolling job share, 7.5 hrs/day, Thur, Fri, Mon, Tue, Weds rolling week)
Job ref: 426-920-25CR

Employer: The Queen Elizabeth Hospital King's Lynn NHS Foundation Trust
Employer type: NHS
Site: The Queen Elizabeth Hospital
Town: King's Lynn
Salary: £24,937 - £26,598 per annum pro rata
Salary period: Yearly
Closing: 04/09/2025 23:59

Assistant Medical Secretary

Band 3

Detailed job description and main responsibilities

Please see attached job description and person specification for further information about the role.

Person specification

Qualifications/Training and Professional Development

Essential criteria

Educated to GCSE grade C or above (or equivalent) in literacy and numeracy.
NVQ level 3 in administration or equivalent experience or RSA level III or able to demonstrate equivalent skill (proficient and accurate audio typing skills (minimum 60 wpm).
IT capable to ensure proficient use of hospital computer systems.

Experience

Essential criteria

Experience of using Microsoft Word
Experience of working in a team

Desirable criteria

Previous secretarial experience in a hospital/medical office environment
IT experience of Microsoft Office packages
Experience with audio typing in an secretarial setting

Skills, abilities, and knowledge

Essential criteria

Ability to prioritise and meet deadlines
Good written and verbal communication skills with a good command and understanding of English, punctuation and grammar
Good interpersonal skills for dealing with people internal and external to the organisation.
Demonstrate an understanding of customer/patient care/ability to work with sensitive and confidential information.
Ability to work flexibly within a team

Desirable criteria

Medical terminology knowledge
Knowledge and understanding of the Data Protection Act

Applications are welcome from anyone who meets the criteria specified in the person specification regardless of age, gender, disability, race ,ethnicity, religion, belief, sexual orientation or other personal circumstances. Only those applicants who demonstrate in the application form how they meet the criteria in the person specification will be shortlisted for interview. We not only recruit employees based on their qualifications and experience - we recruit individuals who possess and can demonstrate the behaviours which underpin our core values (attached).

Please be aware that if applying via NHS Jobs, your application will be imported into Trac. All subsequent information will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through NHS Jobs & we will not be able to respond to any e-mails sent via NHS Jobs. By applying for this post you are agreeing to the transfer of information in the application form to Trac jobs & if you are offered a job your personal information will be transferred into the NHS Electronic Staff Records (ESR) system. Please check your email account regularly for communication regarding this vacancy.

We offer our staff a wide range of benefits and support including:

Flexible working opportunities
Free counselling service
NHS Pension scheme
Access to Wagestream - an app-based service that provides instant earned wage access*
Support and advice for staff affected by either Peri-Menopause or Menopause
Opportunity to join our Staff Networks which include: Armed Forces, REACH (Race, Ethnicity and Culture Heritage), Disability and LGBTQ+ networks.

We are committed to being a menopause friendly employer.

Please note due to high volume of applications for some posts, this post may close before the displayed closing date. We recommend that you apply for this role asap.

Admin & Clerical staff may be required to act as Loggists for a major incident.

Everyone within the Trust has or will shortly need to have a minimum level of skill for computer literacy for their day-to day- work as we become more digitally mature. Therefore all staff should be computer literate.

Certificates of Sponsorship/Visa and Immigration
If you wish to apply for this vacancy and would require sponsorship to work in this role (including if you are already in a sponsored post and looking to change your employer), you can look at the government website https://www.gov.uk/skilled-worker-visa/your-job and assess your circumstances against the criteria specified. This will determine your likelihood of obtaining a Certificate of Sponsorship for this post.

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.

Documents to download

Apply online now

Further details / informal visits contact

Name

Katrina Miller

Job title

Secretariat Manager

Email address

[email protected]

Telephone number

01553 613107

Additional information

Petrina Frankish

Deputy Secretary Manager

Tel: 01553 214725

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Job summary

Employer heading

Assistant Medical Secretary

Band 3

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Qualifications/Training and Professional Development

Essential criteria

Experience

Essential criteria

Desirable criteria

Skills, abilities, and knowledge

Essential criteria

Desirable criteria

Employer certification / accreditation badges

Application numbers

Documents to download

Further details / informal visits contact

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