Job summary
- Main area
- Corporate Services
- Grade
- Band 5
- Contract
- Permanent
- Hours
- Full time
- Part time
- Flexible working
- Home or remote working
- Compressed hours
- Job ref
- 419-6276126-EA-CEO
- Employer
- York and Scarborough Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- York Hospital
- Town
- York
- Salary
- £28,407 - £34,581 per annum/pro rata
- Salary period
- Yearly
- Closing
- 22/05/2024 23:59
Employer heading
Executive Assistant
Band 5
Please note that contact with applicants will usually be by email, and so please check all of your mail folders regularly (unfortunately some providers filter our messages into junk mail folders).
Our Values
- We are KIND
- We are OPEN
- We pursue EXCELLENCE
We are looking for applications from people who share our values to help make us a valued and trusted partner within our care system, that delivers safe effective care to our local population.
Did you know that we offer a generous relocation package (if you accept a minimum 12 month contract) – please read the attached document for more details. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.
People for Patients. Our People, our Patients, our Priority
Job overview
If you're a talented Executive Assistant with a passion for making a difference - someone who thrives in a busy and fast paced environment - now is your chance to join us!
The Trust’s Executive Team are responsible for the running of the hospital and the Executive Assistant is a key position to support the Executives to deliver their duties on a day-to-day basis.
The post holder will hold the position of Executive Assistant to an assigned Executive Director(s) within the Chief Executive’s Office to provide comprehensive and efficient secretarial and administrative support.
This is an important role, interfacing on a regular basis with the Executive Team, senior managers and a wide variety of Trust staff and external organisations/individuals.
Main duties of the job
Working directly with the specified Executive Director(s), the role involves helping them to plan their business to support the delivery of both the Trust and the Care Group strategic aims and objectives.
The post holder will provide an excellent confidential executive assistance service and will work collaboratively with the Corporate Services Team.
The post holder will be responsible for all secretarial and administrative duties to support the Executive(s), including diary management, management of databases and advanced level use of IT packages such as Word, Excel, Outlook, Teams and Powerpoint. In addition, the post holder will be occasionally be required to take minutes up to Senior Management Team level, coordinating papers and managing actions as required.
The post holder will ensure workloads are managed effectively in support of their Executive Director’s portfolios working with the Corporate Governance Manager (inc EA to Chief Executive) and Associate Director of Corporate Governance.
Working for our organisation
Our benefits
We offer a range of benefits to support our staff including:
· Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
· 27 days holiday rising to 33 days (depending on NHS Trust service)
· A variety of different types of paid and unpaid leave covering emergency and planned leave
· Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
· NHS Car Lease scheme and Cycle to Work scheme
· An extensive range of learning and development opportunities
· Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Detailed job description and main responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: [email protected].
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we have
made a statement of intent to support all Defence personnel, including with applications for employment.
COVID-19 Vaccination Requirements
Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.
Person specification
Education, Qualifications and Training
Essential criteria
- A demonstrable proficiency in English Language
- Educated to equivalent of Level 3 Higher Education
- Willingnesss to undertake post relevant qualification in Higher Level Education
Desirable criteria
- Educated to equivalent of Level 4 Higher Education
Experience and Knowledge Required
Essential criteria
- A minimum of 2 years’ experience of diary management (or equivalent) for a Director or Senior Manager level.
- Knowledge and expert competence with Microsoft Packages including Word, Excel, Outlook and PowerPoint.
Desirable criteria
- Previous experience of working in the NHS.
- Knowledge of the Board of Directors roles and responsibilities with the NHS
Skills and Attributes
Essential criteria
- Clear communicator verbal and written, capable of constructing and delivering clear information
- Excellent organisational skills with ability to work both in a team and independently without supervision.
Desirable criteria
- Demonstrable ability to develop and maintain professional relationships with staff from external organisations and the community to enable effective partnership working.
- Ability to demonstrate innovation and develop productive working systems and practices.
Employer certification / accreditation badges
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Documents to download
Further details / informal visits contact
- Name
- Cheryl Gaynor
- Job title
- Corporate Governance Manager
- Email address
- [email protected]
- Telephone number
- 01904 725075
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