Job summary
- Main area
- Secured Services
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 22.5 hours per week
- Job ref
- 270-TG695-MH-A
- Employer
- Northamptonshire Healthcare NHS Foundation Trust
- Employer type
- NHS
- Site
- HMP Bedford
- Town
- Bedford
- Salary
- £25,760 - £27,476 pa, pro rata
- Salary period
- Yearly
- Closing
- 15/04/2026 08:00
Employer heading
Team Administrator
Band 3
Job overview
An exciting opportunity has arisen to join the Healthcare Team at HMP Bedford, a Category B male prison, as a Team Administrator. This role offers a unique opportunity to make a meaningful contribution to the health, wellbeing, and rehabilitation of individuals within the custodial environment by providing vital administrative and business support.
As a Team Administrator, you will play a key role in supporting the effective day-to-day running of healthcare services within the prison. You will work closely with a multidisciplinary team, ensuring administrative processes run smoothly and efficiently to support high-quality patient care.
Please note this post is subject to security vetting. To be considered for this post you will need to have continuously resided in the UK for a minimum of 3 years prior to this application and be able to evidence your years of residency.
Main duties of the job
-
Provide comprehensive administrative and business support to the healthcare team
-
Manage diaries, meetings, and minute-taking as required
-
Maintain accurate and up-to-date records, databases, and patient information systems
-
Support the coordination of clinics, appointments, and referrals
-
Assist with data collection, reporting, and performance monitoring
-
Process correspondence, documentation, and confidential information in line with policies
Working for our organisation
NHFT is an integrated primary care and mental health Trust, providing physical, mental health and specialty services in both hospital settings and out in the community. Because we put the person at the centre of all we do, we focus on delivering care that is as easy to access as possible. This means many of our services can be provided at home, work or in schools. We also provide health services to various prisons and detention centres in Bedfordshire and Cambridgeshire.
NHFT promotes a culture of learning to improve the care and safety of our patients and staff, which focuses on people who enable our Trust to be ‘outstanding’ by supporting opportunity, innovation, development and growth.
Detailed job description and main responsibilities
-
Provide comprehensive administrative and business support to the healthcare team
-
Manage diaries, meetings, and minute-taking as required
-
Maintain accurate and up-to-date records, databases, and patient information systems
-
Support the coordination of clinics, appointments, and referrals
-
Assist with data collection, reporting, and performance monitoring
-
Process correspondence, documentation, and confidential information in line with policies
For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the ‘About You’ Section of the document.
Person specification
Experience
Essential criteria
- Booking clinics and managing clinicians’ ledgers
- Take minutes in clinical and operational meetings
- Able to use Microsoft Office programmes, including Outlook, Word, PowerPoint, and Excel.
Desirable criteria
- Inputting data into local and national data bases
- maintain correct clinical systems data for service users
- working in prison or secure estate
Security Vetting
Essential criteria
- The application includes evidence of the required years of UK residency to meet prison vetting standards
Knowledge
Essential criteria
- Maintaining local data bases
- Booking clinics and managing clinicians’ ledgers
- Booking rooms and managing diaries
Desirable criteria
- Placing procurement requests
- working at times without direct supervision
- Good time management
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Documents to download
Further details / informal visits contact
- Name
- Brenda Mnguni-Manungo
- Job title
- Interim head of healthcare
- Email address
- [email protected]
- Telephone number
- 01234373006
List jobs with Northamptonshire Healthcare NHS Foundation Trust in Administrative Services or all sectors








