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Job summary

Main area
Secured Services
Grade
Band 3
Contract
Permanent
Hours
Part time - 22.5 hours per week
Job ref
270-TG695-MH-A
Employer
Northamptonshire Healthcare NHS Foundation Trust
Employer type
NHS
Site
HMP Bedford
Town
Bedford
Salary
£25,760 - £27,476 pa, pro rata
Salary period
Yearly
Closing
15/04/2026 08:00

Employer heading

Northamptonshire Healthcare NHS Foundation Trust logo

Team Administrator

Band 3

Job overview

An exciting opportunity has arisen to join the Healthcare Team at HMP Bedford, a Category B male prison, as a Team Administrator. This role offers a unique opportunity to make a meaningful contribution to the health, wellbeing, and rehabilitation of individuals within the custodial environment by providing vital administrative and business support.

As a Team Administrator, you will play a key role in supporting the effective day-to-day running of healthcare services within the prison. You will work closely with a multidisciplinary team, ensuring administrative processes run smoothly and efficiently to support high-quality patient care.

Please note this post is subject to security vetting. To be considered for this post you will need to have continuously resided in the UK for a minimum of 3 years prior to this application and be able to evidence your years of residency. 

Main duties of the job

  • Provide comprehensive administrative and business support to the healthcare team

  • Manage diaries, meetings, and minute-taking as required

  • Maintain accurate and up-to-date records, databases, and patient information systems

  • Support the coordination of clinics, appointments, and referrals

  • Assist with data collection, reporting, and performance monitoring

  • Process correspondence, documentation, and confidential information in line with policies

Working for our organisation

NHFT is an integrated primary care and mental health Trust, providing physical, mental health and specialty services in both hospital settings and out in the community. Because we put the person at the centre of all we do, we focus on delivering care that is as easy to access as possible. This means many of our services can be provided at home, work or in schools. We also provide health services to various prisons and detention centres in Bedfordshire and Cambridgeshire.

NHFT promotes a culture of learning to improve the care and safety of our patients and staff, which focuses on people who enable our Trust to be ‘outstanding’ by supporting opportunity, innovation, development and growth.

Detailed job description and main responsibilities

  • Provide comprehensive administrative and business support to the healthcare team

  • Manage diaries, meetings, and minute-taking as required

  • Maintain accurate and up-to-date records, databases, and patient information systems

  • Support the coordination of clinics, appointments, and referrals

  • Assist with data collection, reporting, and performance monitoring

  • Process correspondence, documentation, and confidential information in line with policies

For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the ‘About You’ Section of the document.

Person specification

Experience

Essential criteria
  • Booking clinics and managing clinicians’ ledgers
  • Take minutes in clinical and operational meetings
  • Able to use Microsoft Office programmes, including Outlook, Word, PowerPoint, and Excel.
Desirable criteria
  • Inputting data into local and national data bases
  • maintain correct clinical systems data for service users
  • working in prison or secure estate

Security Vetting

Essential criteria
  • The application includes evidence of the required years of UK residency to meet prison vetting standards

Knowledge

Essential criteria
  • Maintaining local data bases
  • Booking clinics and managing clinicians’ ledgers
  • Booking rooms and managing diaries
Desirable criteria
  • Placing procurement requests
  • working at times without direct supervision
  • Good time management

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardVeteran AwareApprenticeships logoNo smoking policyWorkplace Wellbeing Charter LogoArmed Forces Covenant Gold AwardDisability confident employerCare quality commission - OutstandingStep into health

Applicant requirements

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Documents to download

Apply online now

Further details / informal visits contact

Name
Brenda Mnguni-Manungo
Job title
Interim head of healthcare
Email address
[email protected]
Telephone number
01234373006
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