Job summary
- Main area
- Maternity
- Grade
- Band 3
- Contract
- 6 months (6 months fixed term)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 264-7644249-FAM
- Employer
- Kettering General Hospital NHS Foundation Trust
- Employer type
- NHS
- Site
- Kettering General Hospital
- Town
- Kettering
- Salary
- £24,937 - £26,598 per annum
- Salary period
- Yearly
- Closing
- 10/02/2026 23:59
Employer heading
Midwifery Support Secretary
Band 3
Job overview
The Midwifery Support Secretary provides essential administrative support to the maternity leadership and governance teams. The post-holder plays a key role in supporting the coordination of maternity clinical risk processes, including incident administration, PMRT and MNSI investigation support, and general secretarial duties for senior maternity staff. The role requires excellent organisational skills, strong communication abilities, and the capacity to handle confidential and sensitive information.
Main duties of the job
Administrative & Secretarial Support
Provide administrative and secretarial support to the Clinical Risk Midwife, Midwifery Matrons, and specialist midwifery teams.
- Manage electronic diaries, arrange meetings, and ensure efficient coordination of the maternity governance schedule.
- Prepare agendas, take accurate minutes, and circulate documentation for meetings such as Clinical Governance, Risk Meetings, and PMRT reviews.
- Maintain organised filing and record-keeping systems (both paper and electronic) in line with Trust confidentiality and IG policies.
Governance, Risk & Review Support
Assist in the administrative management of maternity incidents, complaints, and audit documentation.
- Support the Clinical Risk Midwife with coordination of information required for:
- PMRT (Perinatal Mortality Review Tool) meetings, documentation uploads, and tracking of review outcomes.
- MNSI investigations, including gathering paperwork, arranging interviews, and coordinating communication with investigators.
- Maintain trackers and logs for incidents, investigations, actions, and follow-up tasks.
Communication & Liaison
Act as a point of contact for internal and external enquiries relating to maternity governance and risk.
- Communicate professionally with Consultant Obstetricians, Specialist Midwives, Governance Facilitators, and administrative colleagues.
- Liaise with MNSI Investigators and PMRT reviewers, ensuring timely provision of documents and meeting arrangements.
Working for our organisation
Please submit your application as soon as possible as we reserve the right to close adverts once we have received sufficient applications
Kettering General Hospital NHS Foundation Trust is on an exciting journey with all of our divisions committed to doing things better, with more efficiency as we update, modernise, and advance. We have also entered a Group Model with neighbouring Northampton General Hospital NHS Trust and become University Hospitals of Northamptonshire (UHN). As part of this collaborative approach, there may be a requirement for you to work across both the Kettering and Northampton hospital sites, depending on the needs of the service.
Our Excellence Values
- Compassion
- Accountability
- Respect
- Integrity
- Courage
We want to recruit the best people to deliver our services across UHN and help to unleash everyone's full potential.
UHN encourages applications from people who identify from all protected groups. We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative.
We recognise the valuable contribution that the Armed Forces community make to our organisation. We have signed the Armed Forces Covenant and achieved Silver Award under the Armed Forces Employer Recognition Scheme.
We have active Networks that promote and support colleagues from all backgrounds. This ensures everyone feels supported and has a sense of belonging working for UHN.
Detailed job description and main responsibilities
For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the Shortlisting Criteria section of the document.
Person specification
Education, Training and Qualifications
Essential criteria
- GCSE or Equivalent
- IT Skills – Microsoft Word / Microsoft Office
- Audio Typing
Desirable criteria
- RSA 11 or Equivalent
Experience
Essential criteria
- Previous Secretarial experience
- Use of various computer software
- Experience of Office / Admin Systems
Desirable criteria
- Use of Medical Terminology
- Experience in a Health related organisation
Skills & Knowledge
Essential criteria
- Good written and verbal communication
- Ability to prioritise workload
- Good interpersonal skills
- Able to pass on sensitive information
- Able to reassure parents/relatives
Employer certification / accreditation badges
.png "National Preceptorship for Nursing Quality Mark")
Applicant requirements
The postholder will have regular contact with vulnerable people and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Rhonda Hales
- Job title
- Matron for Patent Safety & Quallity
- Email address
- [email protected]
- Telephone number
- 07966145620
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