Detailed job description and main responsibilities

Key responsibilities

Capital

To support the financial controller in maintaining the Trust’s fixed asset registers and accurately report depreciation figure for owned assets. 

The post holder will be expected to lead on the regular monitoring of expenditure against the Trust’s capital programme ensuring it is appropriate and in line with planned expenditure. They will be responsible for the issue and maintenance of capital codes, ensure VAT has been accounted for correctly, accurately classifying capital additions and processing PDC draws from DHSC.  Monthly reconciliations to ensure accurate reporting. They will also lead the annual asset verification exercise and support the financial controller in reviewing disposals and assets under construction. The post holder may be asked to support preparation of the annual capital plan.   Completion of the NHSI monthly monitoring return with regards to the capital expenditure of the Trust.

The post holder will ensure accurate information is available on performance against the Trust’s capital program for reporting to the Capital Board on a quarterly basis and will build relationships with and regularly meet capital project managers to review expenditure.

Treasury & Cash Management

Leads on ensuring the Trust’s cashbook and patients’ money transactions are accurately maintained each day.

Preparing the Trust’s cash flow forecast including reviewing variances between forecast and actual out-turns and reporting these to the financial controller on a monthly basis.

 Administering of the Trust’s credit cards, analysis of expenditure including challenging any purchases not made in accordance with Trust policy and ensuring it is posted monthly.

Monthly monitoring and reconciliation of all payables control accounts, patients’ money accounts and provisions accounts, maintaining lead schedules on a monthly basis and completing working papers to a standard that meets external audit and year end reporting requirements.   

Prepare monthly BPPC information and input to NHSI return.  Investigate any queries.  Monthly reconciliation of charitable funds account and raising debtor request to the charity.

Supervise the management of the 2 cash offices.  Conduct regular supervisions and manage the 2 staff members within the cash offices.  Providing help and HR support in the day to day management of the offices.

VAT

The post holder will ensure regular reviews of COS VAT, any necessary adjustments are made and reported to the accounts payable team and support the financial services department by providing training and support in VAT matters.

Payroll

To ensure statutory and voluntary attachment of earnings orders are paid over to the appropriate bodies/organisations each month.  Reconciliation of all payables control accounts. 

Paying over of salary sacrifice deductions for schemes on a monthly basis and reconciling.  Raising of debtors for any bike schemes as required.

Other

The post holder will lead on the payables section of the Agreement of Balances exercises including reconciling working papers to the ledger and collaborating with the wider finance department and Trust colleagues to ensure the full exercise is completed within national deadlines.  Liaise with counterparty organizations to resolve queries.

 Process payments for the sexual health contract such as EHC and LARC, liaising with pharmacies and GP practices to resolve queries.

 Leads on investigating payables matches and completion of the National Fraud Initiative exercise.

  To provide support as required to systems development and the wider financial services team.