Job summary
- Main area
- Personal Secretary
- Grade
- NHS AfC: Band 4
- Contract
- 12 months (Secondment)
- Hours
- Full time
- Flexible working
- Job ref
- 186-1073-25-CS
- Employer
- Nottinghamshire Healthcare NHS Foundation Trust
- Employer type
- NHS
- Site
- Highbury Hospital
- Town
- Highbury
- Salary
- £27,485 - £30,162 Per annum (pro rata for part time)
- Salary period
- Yearly
- Closing
- 09/09/2025 23:59
Employer heading
Personal Secretary
NHS AfC: Band 4
We fully support the use of AI and other tools to assist in writing your application. However, it's essential that the content, especially your supporting statement, is personalised and factually accurate. Your application should reflect your genuine experiences and qualifications to ensure authenticity and credibility
Job overview
The Older People Care Unit have an exciting opportunity for a Personal Secretary to join our team.
The role is for a 12 month secondment.
The successful candidate will be a experienced professional secretary who has a flexible approach and the ability to prioritise and work on their own initiative.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.
You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.
Main duties of the job
To undertake office duties including diary management and message management, facilitating meetings/investigations/disciplinaries.
The role requires accurate minute taking and timely completion and submission of minutes.
Managing diaries updating and maintaining diary schedules, ensuring that conflicting and amended appointments are actioned appropriately.
Working for our organisation
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
Detailed job description and main responsibilities
Working for the OPCU Senior Management Team at Highbury Hospital with the expectation to provide cross cover when required.
Diary management, compiling agenda, minute taking and the production of accurate minutes.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Person specification
Qualifications
Essential criteria
- Business & Admin Level 3 or proven practical experience
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience.
Desirable criteria
- ECDL.
- Medical Terminology.
- Audio typing.
Training
Essential criteria
- Microsoft Office i.e Database, Excel, Word, Powerpoint.
- Minute taking.
Experience
Essential criteria
- Scheduling/ Diary Management.
- Minute taking.
- Experience of working in a customer-facing role.
- Previous experience of working in an office environment.
- Ability to work as an effective team member.
Desirable criteria
- Experience or working in NHS.
- Knowledge of patient information systems.
Knowledge
Essential criteria
- Computer literacy including work, excel, outlook.
- Maintain electronic records/information on computer.
Skills
Essential criteria
- Excellent communication skills, including excellent written and oral skills.
- Administrative Skills.
- Excellent telephone manner.
- Good interpersonal skills.
- Good numeracy and literacy skills.
Physical Requirements
Essential criteria
- Has the ability to perform the full range of duties.
- Requirement for sitting in a restricted position for a substantial proportion of the working time.
- There is a frequent requirement to set up meeting/training rooms.
Contractual Requirements
Essential criteria
- Ability to travel between venues.
- Requirement to complete Mandatory Training.
Employer certification / accreditation badges
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Hayley Smith
- Job title
- Admin Support Manager
- Email address
- [email protected]
- Telephone number
- 07929 854682
- Additional information
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