Job vacancy: Personal Secretary, Nottinghamshire Healthcare NHS Foundation Trust, Mansfield

Job summary

Main area: Administration
Grade: NHS AfC: Band 3
Contract: Permanent
Hours: Part time - 15 hours per week (Monday 8.30-4.30, Friday 8.30-4.30)
Job ref: 186-1016-25-MH

Employer: Nottinghamshire Healthcare NHS Foundation Trust
Employer type: NHS
Site: Sherwood Oaks Hospital
Town: Mansfield
Salary: £24,937 - £26,598 per annum (pro rata for part time)
Salary period: Yearly
Closing: 26/08/2025 23:59

Personal Secretary

NHS AfC: Band 3

We fully support the use of AI and other tools to assist in writing your application. However, it's essential that the content, especially your supporting statement, is personalised and factually accurate. Your application should reflect your genuine experiences and qualifications to ensure authenticity and credibility

Detailed job description and main responsibilities

To deal with requests and enquiries and forward them to the relevant team member.

Facilitate meetings/sickness meetings including venue booking, refreshments, producing and circulating agendas, recording attendance and accurate minute taking.

To be able to work flexibly and provide cover which may include the requirement to travel to different sites.

Ensure sickness, study and annual leave is recorded on the ESR system.

To collect and maintain accurate team information with regards to training undertaken, PAD’s, Clinical Supervision and any other database.

Booking courses, accommodation, and travel requests, as and when required.

To manage, update and maintain diary schedules, ensuring that conflicting and amended appointments are actioned appropriately.

Responsible for ensuring that accurate work is completed within the time limits and standards set.

To work effectively both independently and as a team member.

Responsible for own Mandatory Training requirements.

To undertake any other duties that would be a reasonable expectation of the role.

Please note that this post does not meet the pay level required for a Skilled worker visa.

Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.

Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

Person specification

Qualifications

Essential criteria

• Typing/word processing qualification to RSA/OCR III standard or equivalent level of experience

Desirable criteria

ECDL

Knowledge

Essential criteria

• Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
• Computer literacy including word, excel, outlook, database

Experience

Essential criteria

• Scheduling/ Diary Management
• Minute Taking
• Experience of working in a customer-facing role
• High Level Microsoft Office software
• Previous experience of working in an office environment
• Ability to work as an effective team member

Desirable criteria

• Relevant Experience of working within the NHS

Contractual Requirements

Essential criteria

• Ability to travel between venues

Additional Information

We reserve the right to close the post early once we have received a sufficient number of applicants.
The Trust believes in treating everyone with dignity and respect and encourages applications from all sectors of the community. We guarantee an interview to candidates with disabilities who meet the minimum essential criteria.
In submitting an application form, you authorise Nottinghamshire Healthcare NHS Foundation Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you. This data will be transferred using NHS Electronic Staff Record and third party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post. Should you require any further information please refer our Privacy Policy shown on the Trust website, please click here for more information.
For eligible posts, DBS disclosures are mandatory before commencement of employment. If you are in a position that is deemed a regulated adult and/or child care role, you will not be able to start your employment until we have received a satisfactory DBS Disclosure. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Convictions which would otherwise be considered as 'spent' will also be checked as part of an Enhanced DBS Disclosure.

Mindful employer. Being positive about mental health.

Stonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.

Defence Employer Recognition Scheme (ERS) - Gold

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name: Elliemae Roberts
Job title: Personal Assistant
Email address: [email protected]
Telephone number: 0115914566

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Job summary

Employer heading

Personal Secretary

NHS AfC: Band 3

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Qualifications

Essential criteria

Desirable criteria

Knowledge

Essential criteria

Experience

Essential criteria

Desirable criteria

Contractual Requirements

Essential criteria

Employer certification / accreditation badges

Applicant requirements

Documents to download

Further details / informal visits contact

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