Job summary
- Main area
- Health and Safety
- Grade
- Band 3
- Contract
- Permanent: none
- Hours
- Full time - 37.5 hours per week (Home based)
- Job ref
- 335-A-1883
- Employer
- East Midlands Ambulance Service NHS Trust
- Employer type
- NHS
- Site
- EMAS Nottinghamshire Divisional HQ
- Town
- Nottingham
- Salary
- £24,937 - £30,162 per annum
- Salary period
- Yearly
- Closing
- 12/10/2025 23:59
Employer heading
Health and Safety Support Officer (development)
Band 3
We are East Midlands Ambulance Service (EMAS), an organisation focused on delivering a high standard of emergency and urgent care to our patients across the region.
The East Midlands Ambulance Service NHS Trust (EMAS) provides Emergency, Urgent and Non-Emergency pre-hospital care and transport across six counties (Derbyshire, Nottinghamshire, Lincolnshire, Leicestershire & Rutland and Northamptonshire).
Job overview
The post holder will provide administrative support to the Health and Safety Team. The post holder will ensure that internal procedures are followed and deadlines are adhered to so that the Team provides a quality, focused and professional service.
The role will include dealing with complex and sensitive information therefore the post holder must always demonstrate professionalism. It is essential that you can liaise and communicate effectively with staff, patients and public. This will include the use of excellent interpersonal skills including tact and diplomacy. The successful applicant will
have a demonstrated ability to deal with a high volume of work whilst maintaining standards and meeting deadlines in a fast-paced environment proactively assisting the Team to achieve their objectives. Must have the ability to use personal judgement and follow managerial guidance and support in relation to prioritisation of workload.
You will have experience in a role that requires attention to detail and accuracy. You will be able to coordinate and manage large amounts of administration and support the Team in their role to distribute and disseminate prepared information, meeting papers, safety
notices, inspection reports and risk documentation.
The successful applicant will be a competent user of Microsoft Office packages including proficient use of Word, Excel, PowerPoint and Outlook.
The Post holder will work in accordance with the Trust Policies and procedures.
Main duties of the job
- Assist where necessary Team with their administration duties including maintaining databases and systems and processing audit results into electronic systems.
- Provides general administrative support for the Team including, maintaining/updating the team’s databases, distribution of tasks, minute taking and inputting audit information.
- Proportionate and timely information sharing with the appropriate and identified external agencies which include the Health & Safety Executive (HSE) Fire & Rescue in line with Trust Policies.
4. Manage and coordinate diaries, collation of information and agenda items for cases and internal meetings and producing documents for trust use. Scheduling of
interviews and meetings on behalf of the Team.
5. Chasing outstanding actions in relation to audits and investigation action plans
6. Maintaining the Policy and Risk Assessment schedules
7. Ensure all documentation is contemporaneous and in line with current procedures.
8. Maintain working knowledge of all EMAS policies and procedures and adhere to
them at all times.
9. Any other duties within the general scope of this post, which may reasonably be
required.
10.Will be responsible for continuous personal professional development
Working for our organisation
The duties and responsibilities of the post will be undertaken in accordance with the policies, procedures and practices of the Trust, which may be amended from time to time.
Patient Safety is a key priority for the Trust. It is your responsibility to ensure that you are fully compliant with EMAS policies and procedures in respect of patient safety, for example Risk Management, Infection Prevention and Control, Safeguarding children and adults.
This job description is not intended to be an exhaustive list of duties and responsibilities, but to give an indication of the main areas of activity and involvement.
Detailed job description and main responsibilities
- Assist where necessary Team with their administration duties including maintaining databases and systems and processing audit results into electronic systems.
- Provides general administrative support for the Team including, maintaining/updating the team’s databases, distribution of tasks, minute taking and inputting audit information.
- Proportionate and timely information sharing with the appropriate and identified external agencies which include the Health & Safety Executive (HSE) Fire & Rescue in line with Trust Policies.
4. Manage and coordinate diaries, collation of information and agenda items for cases and internal meetings and producing documents for trust use. Scheduling of
interviews and meetings on behalf of the Team.
5. Chasing outstanding actions in relation to audits and investigation action plans
6. Maintaining the Policy and Risk Assessment schedules
7. Ensure all documentation is contemporaneous and in line with current procedures.
8. Maintain working knowledge of all EMAS policies and procedures and adhere to
them at all times.
9. Any other duties within the general scope of this post, which may reasonably be
required.
10.Will be responsible for continuous personal professional development
Person specification
Essential
Essential criteria
- Minimum 5 GCSEs at grade C and above, including English and Maths, or equivalent level qualification
- Computer literacy and familiarity/ability to use MS Office 365 and other related software
- Display evidence of motivation towards continual professional development
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Justin Mugwara
- Job title
- Health and Safety Coordinator
- Email address
- [email protected]
- Telephone number
- 07979610007
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