HealthJobsUK

Detailed job description and main responsibilities

Key Responsibilities

• Support transformation initiatives within the Nottingham and Nottinghamshire ICS, particularly focusing on Place and Primary Care transformation.
• Dependant on size and complexity of projects, the post holder may be project lead or support to other team members.
• Assist in the administrative coordination of transformation projects and other team responsibilities, including arranging meetings/workshops/events, maintaining project documentation, and liaising with partners.
• Provide logistical support for team activities, such as arranging venues, equipment, and materials for meetings, workshops, and events.
• Support the coordination and monitoring of transformation projects, assisting with the development of project plans, timelines, and deliverables.
• To support the review of services and development of intelligence to help identify improvement opportunities.
• Help track project progress, identify potential risks or issues, and contribute to problem-solving and decision-making as needed.
• To assist with the development of business cases, service change review papers, service specifications and evaluations
• Help maintain positive relationships with partners, responding to inquiries, requests, and feedback in a timely and professional manner.
• To develop and maintain working knowledge of national/local strategic drivers and be aware of the evidence base.

Key Working Relationships

• Develop strong working relationships with peers in other Place and Primary Care Teams
• Work effectively with the relevant ICB colleagues in central teams
• Work closely with clinical colleagues, including Place Clinical Leads, PCN Clinical Directors, GPs, wider Primary care staff and clinical and professional staff from Place Partner organisations.
• Work effectively with colleagues within system programme governance structures, namely SRO and Programme Leads
• Work effectively with a variety of Place Partners including voluntary and community sector and local authorities.
• Close liaison with the Communications and Engagement colleagues within the ICB and PBP on public relations and marketing activities

Functional Responsibilities

Project Management

• Support the scoping of projects, gathering information and intelligence as required from a range of information sources
• Support project governance processes by assisting in the drafting of Data Protection Impact Assessments (DPIA), Equality Impact Assessments (EQIAs) and Service Change papers.
• Support the coordination and monitoring of transformation projects, assisting with the development of project initiation documents, plans, timelines, and deliverables.
• Help track project progress, identify potential risks or issues, and contribute to problem-solving and decision-making as needed. Provide timely and accurate updates to the project lead or relevant senior responsible officer (SRO)
• Assist in the collection, analysis, and interpretation of data related to transformation projects, helping to identify trends, patterns, and areas for improvement.
• Support in project evaluations, gathering all available data and providing analysis and recommendations about the success of the initiative.

Financial Resources

• Support project leads and SROs by contributing to financial analysis as part of projects and programmes to understand project costs, savings and financial risks.
• Help identify products, equipment, services, and facilities for assigned activities. Placing orders and keeping mindful of budget limitations.

Staff Management

• Provide training, advice, and support on own area of responsibility.
• Support training and induction of new and existing staff.
• Participate in the recruitment process of support staff/ student placements.

Information Management

• Develop and maintain information databases to support team processes.
• Work with SAIU colleagues and partner organisations to request and receive data to support team objectives.
• Support the creation of reports summarising the status of issues and providing progress reports as requested.
• Assist in the collection, analysis, and interpretation of data related to transformation projects, helping to identify trends, patterns, and areas for improvement.
• Contribute to the development of performance metrics and indicators to measure the impact and effectiveness of transformation initiatives.
• Maintain administrative and information resources.

Research and Development

• Undertake auditing of projects, services, and initiatives.
• Carry out web based and publications research.
• Actively supports and contributes to the development of key performance indicators for the successful assessment of performance.

 General

• Work with the principles of equity, integration, and prevention at your core.
• Deliver against agreed objectives and outcomes and within the timescales agreed.
• Organise meetings or events and assist in the diary management requirements of individuals in connection with portfolio of work.
• Propose changes to own project, service, initiative work, informing project leads and SROs and make recommendations for more effective delivery.
• Contribute to the review and development of existing project information management systems and contribute to the development of an integrated approach to project management.
• Commitment to learning and development, with a willingness to acquire new skills and knowledge related to health and social care transformation.
• Undertake matrix working and work flexibly supporting the wider place and primary care teams where required to achieve the best outcomes for patients.