Job summary
- Main area
- Pharmacy
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (participation in 7-day service rota)
- Job ref
- 164-7162071
- Employer
- Nottingham University Hospitals NHS Trust
- Employer type
- NHS
- Site
- Nottingham City Hospital
- Town
- Nottingham
- Salary
- £26,530 - £29,114 per annum
- Salary period
- Yearly
- Closing
- 04/06/2025 23:59
Employer heading
Pharmacy Stores Coordinator
Band 4
Job overview
Are you looking for a new challenge and have a passion for Pharmacy Stores and Distribution?
Why not consider joining our team as a new Pharmacy Stores Coordinator?
The successful candidate will join a group of leaders to support the delivery of a safe and efficient service to the Nottingham University Hospitals City campus. Coordinating the receipt and stock control of medicines for both internal and external customers, you will have good communication and organisation skills. The Pharmacy Stores Coordinator also deputises in all areas of the Stores service in the absence of the Lead Pharmacy Technician.
We welcome applications from enthusiastic Pharmacy Technicians and experienced Pharmacy Technical Officers (ATO’s) and can offer specific training to help develop your skills.
Main duties of the job
The post holder will be based at the Nottingham City Hospital Campus Pharmacy Stores of the Nottingham University Hospitals NHS Trust.
Supervise and coordinate the day-to-day receiving processes for internal and external customers efficiently and safely, in order to meet required deadlines. To participate in checking of all goods before leaving the Pharmacy Store following validation.
To understand the role in more detail, please read the accompanying Job Description and Person Specification documents.
Working for our organisation
Nottingham University Hospitals (NUH) is one of the biggest and busiest NHS Trusts in the country. We are, a large, complex, person-centred organisation with an excellent national and international reputation for the quality of patient care, research, education and innovation. For more information about the Trust, visit our website
Some of the benefits of working for our organisation include:
Flexible working
Opportunities for to be innovative/creative in the workplace
Friendly and supportive work colleagues within the team
Salary sacrifice schemes
Cycle to work and travel
The Pharmacy department at NUH is forward thinking and constantly implementing innovative ways of working to deliver the best possible patient care. You will be joining the team at an exciting time as we embark on a journey to modernise and improve the operational services through a process of redesign and the introduction of robotics/automation.
In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.
Detailed job description and main responsibilities
Supervise the day-to-day receiving processes for internal and external customers according to the departmental/transport schedules and in line with standard operating procedures (SOP).
Maintain a system of work that promotes the identification of stock problems and resolves them within the limits of own authority.
Deal with customer enquiries or complaints and give appropriate responses within own limits of authority.
Participate in the checking of assembled stock (after completed validation) of all medicines, including cytotoxic drugs and sundries assembled by other Pharmacy Stores staff including non-validated staff.
Ensure that all electronic and paper-based orders are documented and costed accurately and in a timely fashion.
Check all types of emergency boxes (after validation) which are replenished and supplied by Pharmacy Stores.
To participate in the compilation of departmental schedules/rotas including evening, weekend and bank holiday rotas. Complete and take responsibility for required duties as allocated on the daily evening, weekend or bank holiday rota.
Work in line with and promote hospital and departmental working practices that follow policies and procedures including health and safety, COSHH, manual handling and security.
Assist the Lead Technician where appropriate in line with Pharmacy Governance processes and investigation of MHRA alerts (including the quarantine of affected medicines). Implementing or amending processes as a result of new learning opportunities.
Assist and input into the organisation of both rolling and annual stock-takes. In the absence of the Lead Technician, ensure that stock-take commitments are maintained.
Actively involved in the review and maintenance of stock management in conjunction with the Lead Technician.
Assist the Lead Technician in the training of Assistant Technical Officers (ATO’s), Pre-registration Technicians and any other staff where appropriate.
Participate in Pharmacy Internal Error reporting in Stores in liaison with the Lead Technician (Training and Quality Assurance).
To take an active role in contributing towards service development and improvement both within Pharmacy Stores and the wider Pharmacy department.
Maintain effective communication with all members of the Pharmacy department and the wider multi-disciplinary teams within the Trust.
Work in line with departmental standard operating procedures (SOP’s) and highlight any discrepancies in current practice to the Lead Technician to ensure SOP’s are constantly reviewed and updated where appropriate. SOPs when and where appropriate.
Participate in and take responsibility for own Continual Professional Development and departmental personal development plans.
To participate in rostered flexible shift working including evening, weekend and bank holiday arrangements in line with service commitments. This may be at the City Hospital or Queen's Medical Centre campus sites.
Person specification
Training & Qualifications
Essential criteria
- NVQ level 2 in Pharmaceutical Services with substantial additional experience equivalent to NVQ3; or NVQ 3 Pharmacy Services (or equivalent)
Desirable criteria
- NVQ level 3 in Pharmaceutical Services
Experience
Essential criteria
- Previous Pharmacy experience to include: • Stock Management • Pharmacy electronic systems for labelling and stock management. • Able to work in a productive team
Desirable criteria
- Has previous experience of working in a Pharmacy Stores environment
Communication and relationship skills
Essential criteria
- Able to communicate clearly through verbal and written skills.
- Good telephone manner, polite face to face, email accurately record relevant details
- Able to integrate into a multidisciplinary team
- Demonstrate they are willing and approachable
Analytical and Judgement skills
Essential criteria
- Evaluates circumstances and situations and makes well judged decisions, knowing when to refer
- Knows own limitations
- Uses initiative to solve problems
- Ability to work accurately and sustain concentration over short to long periods
Planning and organisation skills
Essential criteria
- Able to work on own initiative and manage own time to meet deadlines
- Proven skills in organising and supervising staff
- Ability to organise and prioritise workloads
Physical skills
Essential criteria
- holder will frequently be required to exert light physical effort and may sit for long periods of time using IT equipment or meeting staff. When in the dispensaries standing for long periods of time may occur. There may also be occasions where the post holder is expected to exert moderate physical effort (e.g. pushing trolleys between pharmacy areas). Lifting, bending and stretching will be required
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Marie Feast
- Job title
- Pharmacy Operations Manager
- Email address
- [email protected]
- Telephone number
- 07812279962
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