Neidio i'r prif gynnwys
Arhoswch, yn llwytho

Crynodeb o'r swydd

Prif leoliad
Administration
Gradd
Band 4
Contract
Cyfnod Penodol: 12 mis
Oriau
  • Llawnamser
  • Gweithio gartref neu o bell
37.5 awr yr wythnos
Cyfeirnod y swydd
186-554-24-FS
Cyflogwr
Nottinghamshire Healthcare NHS Foundation Trust
Math o gyflogwr
NHS
Gwefan
Duncan Macmillan House
Tref
Nottingham
Cyflog
£25,147 - £27,596 per annum (pro rata for part time)
Cyfnod cyflog
Yn flynyddol
Yn cau
22/05/2024 23:59

Teitl cyflogwr

Nottinghamshire Healthcare NHS Foundation Trust logo

Personal Assistant

Band 4

Trosolwg o'r swydd

An exciting opportunity has arisen for a 12 month Fixed Term Contract Personal Assistant within the Community Health Services Directorate. 

This role requires an experienced Administrator/Personal Assistant who can co-ordinate and support the work of the Area Manager and other Senior Management Team staff and be able to demonstrate flexibility/ adaptability to deal with changes in the workload and priorities of the Area Manager and Senior Management Team as they arise.

Applicants should have excellent communication, organisational and time management skills and personal credibility.

Prif ddyletswyddau'r swydd

The post holder will be responsible for ensuring that accurate work is completed within the time limits, framework and standards set, providing a high level efficient, comprehensive and confidential secretarial and administrative service to the Area Manager within the Offender Health Directorate.


To act on their own initiative in the absence of there line manager and without direct supervision.


To use their own initiative and judgement to resolve complex issues.
Manages and prioritises own workload, with the ability to respond to urgent  demand or tight deadlines.


To work as part of a local PA and administrative team.


Provide cover in the absence of colleagues and where service demands, this may include working at other sites.


To work within the provisions of the Trust Health and Safety Policy.
The post holder will be based at Duncan Macmillan House, but there may be a requirement to travel to other sites.

Gweithio i'n sefydliad

Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.
As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire.  We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We are committed to flexible and agile working, including the opportunity to join our bank.


Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.


We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions.  We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.


If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!


#TeamNottsHC

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

The Offender Health Directorate is one of the largest and most successful providers of prison healthcare in the UK. The Directorate provide physical, mental health and substance misuse healthcare services in prisons across the East Midlands, Lincolnshire & Leicestershire.

The Directorate provides healthcare to 8 prisons. You are part of a large peer group of 400+ healthcare professionals with access to peer support, supervision and excellent opportunities for learning and development. We also offer services within the Personality Disorder Pathway, including Therapeutic Communities (within prisons), Community and Prison Personality Disorder services and specialist Veteran Services.

We are committed to working in partnership with prison services, national probation service other healthcare providers and our criminal justice system partners to improve health, support justice to reduce re-offending behaviour. The Offender Health Team truly believes it can make a difference to the lives of offenders by offering consistent, high-quality care in primary, mental health and substance misuse services that are equivalent to health services delivered outside of Prison.   

Come and be the best that you can be with Nottinghamshire Healthcare NHS Foundation Trust.

We provide high quality Mental Health, Learning Disability, High, Medium and Low secure services, Offender Health, Community Health Services, including two hospices, a community hospital and a large number of community nursing and Allied Health Professional teams.

Our services are provided by 8,900 staff in hospitals, community settings and patients' homes.

Ensure sickness, study and annual leave is recorded on the Electronic Staff Record (ESR) system.

To monitor and circulate team reports with regards to training.

To minute take, and provide full administrative support when co-ordinating agendas and papers.

Recording of Personal Appraisal and Development (PAD) and any other database. 

To co-ordinate away days, conferences and other events as required. 

Arranging, typing and collation of "My Annual Review" and reviews of staff ensuring timelines are adhered too. 

Responsible for ensuring that accurate work is completed within the time limits and standards set. 

Manyleb y person

Qualifications - Academic / Craft / Professional

Meini prawf hanfodol
  • Possession of a recognised leadership/management qualification to Foundation Degree level or significant leadership/management experience Typing/word processing qualification to RSA/OCR III standard or equivalent skill level
  • Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or significant practical experience of working to senior management, which will include complex diary management and decision making
Meini prawf dymunol
  • ECDL

Training

Meini prawf hanfodol
  • Microsoft Office i.e Database, Excel, Word, Powerpoint
  • Minute taking

Experience

Meini prawf hanfodol
  • Scheduling/ Diary Management Minute Taking Experience of working in a customer-facing role. High Level Microsoft Office software Previous experience of working in an office environment Ability to work as an effective team member.
  • Experience of working in a customer-facing role.
  • High Level Microsoft Office software
  • Previous experience of working in an office environment
  • Ability to work as an effective team member.
Meini prawf dymunol
  • Experience of working within the NHS

Knowledge

Meini prawf hanfodol
  • Computer literacy including word, excel, outlook, database
  • Maintain electronic records/information on computer

Skills

Meini prawf hanfodol
  • Excellent interpersonal/communication skills, including excellent written and oral skills.
  • Administrative Skills
  • Excellent telephone manner.
  • Good interpersonal skills.
  • Good numeracy and literacy skills.
  • Numerate

Values and Behaviours

Meini prawf hanfodol
  • All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
  • All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust’s expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation

Bathodynnau ardystio / achredu cyflogwyr

Employers for CarersApprenticeships logoNo smoking policyAge positiveMindful employer.  Being positive about mental health.Disability confident employerStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Step into healthDefence Employer Recognition Scheme (ERS) - GoldArmed Forces Covenant

Dogfennau i'w lawrlwytho

Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Stephen Kennedy
Teitl y swydd
General Manager
Cyfeiriad ebost
[email protected]
Gwybodaeth i gefnogi eich cais

Emily Graham - [email protected] 

Sarah Cheyne - [email protected]

OR via MS Teams 

Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg