Job summary
- Main area
- Admin
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 186-850-26-FS
- Employer
- Nottinghamshire Healthcare NHS Foundation Trust
- Employer type
- NHS
- Site
- Wathwood Hospital
- Town
- ROTHERHAM
- Salary
- £28,392 - £31,157 Per annum pro rata for part time
- Salary period
- Yearly
- Closing
- 07/10/2026 23:59
Employer heading
Personal Assistant (PA)
NHS AfC: Band 4
We fully support the use of AI and other tools to assist in writing your application. However, it's essential that the content, especially your supporting statement, is personalised and factually accurate. Your application should reflect your genuine experiences and qualifications to ensure authenticity and credibility
Job overview
Are you looking for something a bit different, a new challenge, a varied role?
Wathwood is an award-winning mental health hospital and prides itself on providing the highest quality of care to our patients.
We are seeking to recruit a Band 4 PA to join our fantastic multi-disciplinary teams within the Hospital. The successful candidate will provide efficient and confidential secretarial support to members of our Senior Leadership Team.
Wathwood Hospital is a purpose-built 78 bed adult male medium secure Hospital. Located in its own grounds and surrounded by open countryside and woods, it caters for those aged over 18 years who require assessment and treatment of mental health difficulties in a secure environment. Wathwood Hospital is part of Nottinghamshire Healthcare, which is one of the country’s leading mental health and learning disability service providers, employing over 10000 staff to provide these services over more than 100 sites.
The four wards allow a gradual progression so patients can develop their life skills and become better prepared for life in a less restrictive environment.
Main duties of the job
We are looking for an enthusiastic, compassionate and highly motivated PA to provide an efficient, comprehensive and confidential secretarial and administrative service to members of the Senior Leadership Team at Wathwood Hospital within the Adult Mental Health Directorate.
Therefore, applicants will need to:
· Have excellent interpersonal skills
· The ability to work effectively as part of a multi-disciplinary team
· Be able to work flexibly
· Produce high quality reports within agreed deadlines, as required
· Undertake office duties including complex diary management
· Facilitate meetings/investigations/disciplinaries including venue bookings, refreshments, producing and circulating agendas, recording attendance and accurate minute taking
We want to help our staff reach their full potential and are committed to providing the support, skills and development needed to success. This includes a supportive and strong health and well-being team.
You will be required to complete mandatory training to assist your professional development.
Working for our organisation
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment.
Detailed job description and main responsibilities
Responsible for all aspects of personal assistant support, working to optimum levels in terms of efficiency and organisation.
Produce high quality reports within agreed deadlines as required.
Undertake office duties including complex diary and e-mail management.
Production and collation of complex and sensitive documents.
Compose and type letters and other documentation as required.
Facilitate meetings/investigations/disciplinaries including venue booking, refreshments, producing and circulating agendas, recording attendance and accurate minute taking.
To work effectively both independently and as a team member.
To undertake any other duties that would be a reasonable expectation of the role.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.
You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies
Please note that this post does not meet the pay or skill level required for a Skilled worker visa.
This salary / skill level is below the minimum required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-vis
Person specification
Qualifications
Essential criteria
- Typing/word processing qualification to RSA/OCR III standard or equivalent skill level.
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 4 or significant practical experience of working to senior management, which will include complex diary management and decision making.
- Disciplinary/hearing experience.
Desirable criteria
- ECDL
Training and Experience
Essential criteria
- Minute taking
- High Level Microsoft Office software i.e Database, Excel, Word, PowerPoint
- Scheduling/ Diary Management
- Experience of working in a customer-facing role.
- Previous experience of working in an office environment
- Ability to work as an effective team member.
- Experience of effective communication with external agencies.
Desirable criteria
- Experience of working in the NHS
Knowledge
Essential criteria
- Computer literacy including word, excel, outlook, database
- Maintain electronic records/information on computer
Skills
Essential criteria
- Excellent interpersonal/communication skills, including excellent written and oral skills.
- Excellent telephone manner.
- Good numeracy and literacy skills.
Contractual requirements
Essential criteria
- Ability to travel between venues on an occasional basis.
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Julie Wake
- Job title
- PA to General Manager of Head of Nursing
- Email address
- [email protected]
- Telephone number
- 01709 870800 ext 3812
If you have problems applying, contact
- Address
-
Duncan Macmillan House
Porchester Road
Mapperley
Nottingham
Nottinghamshire
NG3 6AA
- Telephone
- 0115 667 0369
List jobs with Nottinghamshire Healthcare NHS Foundation Trust in Administrative Services or all sectors