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Job summary

Main area
Administration
Grade
NHS AfC: Band 2
Contract
Permanent
Hours
  • Full time
  • Part time
37.5 hours per week (Monday to Friday 08:45-17:00)
Job ref
214-CSTO-7721882
Employer
Sherwood Forest Hospitals NHS Foundation Trust
Employer type
NHS
Site
King's Mill Hospital
Town
Sutton-in-Ashfield
Salary
£24,465 per annum
Salary period
Yearly
Closing
01/02/2026 23:59

Employer heading

Sherwood Forest Hospitals NHS Foundation Trust logo

Medical Records Clerk

NHS AfC: Band 2

Thank you for your interest in this role, we would be delighted to welcome you to Sherwood Forest Hospitals.

Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and know that happy colleagues deliver better care.

Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.

At Sherwood Forest Hospitals, we are committed to fostering a diverse and inclusive workplace. As such, we particularly welcome applications from people who identify as Black, Asian, Minority Ethnic, or Disabled. We believe that a diverse team better represents the communities we serve and brings a wealth of perspectives and experiences to our work.

Job overview

Do you want to reach your 10,000 steps a day? If so, Medical Records is the department for you.  Are you enthusiastic, efficient, and passionate about making a difference in people's lives? We want YOU to be a part of our dedicated Patient Administration Team. As a valued member of our Clinic Preparation and Case Note Store departments, you'll embark on a fulfilling journey that promises growth and satisfaction. Would you like to work in admin and clerical but not be sat at your desk all day?

What you'll do:

Your mission, should you choose to accept it, is to ensure a seamless patient experience by guaranteeing that all case notes are readily available for clinic appointments. Your sharp attention to detail will be put to the test as you ensure each set of notes contains all the necessary paperwork and essential correspondence. By doing so, you'll be a driving force behind the SFHT Patient Pathway, promoting efficiency and excellence in healthcare services.

Join us on this fulfilling career path and make a positive impact in healthcare. Apply now to be part of our team at Kings Mill Hospital! 

This position involves regular lifting and moving of patient case notes, often in boxes weighing up to 25kg.

Main duties of the job

To understand the role in more detail, please refer to the attached job description and person specification.

Working for our organisation

We are an award-winning NHS Foundation Trust working alongside health and social care colleagues across the county to provide acute and community healthcare services to more than 420,000 people across Mansfield, Ashfield, Newark and Sherwood, and parts of Derbyshire and Lincolnshire. 

We put the patient at the heart of everything that we do and it is our aim to make sure that every patient is treated as we would want a member of our own family to be treated. At the same time, we expect our staff to be caring, kind and courteous to each other and to look out for each other. We believe that we are truly a clinically-led organisation. 

We are proud that our Trust colleagues have voted us the best acute Trust to work for in the East Midlands for seven years running in the National NHS Staff Survey, while the Care Quality Commission has rated our Trust as ‘outstanding’ for care and our King’s Mill Hospital as the only ‘outstanding’ NHS-run hospital in the East Midlands. 

Not all of our roles are eligible for visa sponsorship. To find out which roles are eligible, please refer to the shortage occupation list found here:

Skilled Worker visa: eligible healthcare and education jobs - GOV.UK

Home Office guidance has changed as of 9th April. Anyone that requires switching visa type may not be eligible for sponsorship even if the role is on the shortage occupation list.

Detailed job description and main responsibilities

To understand the role in more detail, please refer to the attached job description and person specification.

Person specification

Knowledge

Essential criteria
  • Computer literate, with experience of using a keyboard.
Desirable criteria
  • Knowledge of Medway and NHS in general

Qualifications

Essential criteria
  • Good general education with GCSE English at grade C or equivalent

Further Training

Desirable criteria
  • Knowledge and use of Medway

Experience

Essential criteria
  • Good communication skills
  • Good Organisation Skills
  • Ability to work to strict deadlines
  • Ability to work in a confidential setting
  • Evidence of teamwork
Desirable criteria
  • Previous clerical and customer care experience

Contractual

Essential criteria
  • Good attendance record, punctual
  • Flexible attitude to cover sickness and annual leave
  • Continual professional awareness
  • Adherence to Trust & department policies and procedures

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyPathway to excellenceCare quality commission - GoodCarer Friendly Employer 2021Mindful employer.  Being positive about mental health.Disability confident employerCare4NottsTime to changeFair Train Silver StandardStep into healthNational Preceptorship for Nursing Quality MarkArmed Forces Covenant

Documents to download

Apply online now

Further details / informal visits contact

Name
Natalie Hinks
Job title
Medical Records Manager
Email address
[email protected]
Telephone number
01623 622515
Additional information

ext 2517

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