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Job summary

Main area
Administration
Grade
Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week (Monday - Friday 9am - 5pm)
Job ref
267-OA7765436
Employer
Oxford Health NHS Foundation Trust
Employer type
NHS
Site
Littlemore Mental Health Centre
Town
Littlemore
Salary
£27,485 - £30,162 Per Annum
Salary period
Yearly
Closing
05/04/2026 23:59

Employer heading

Oxford Health NHS Foundation Trust logo

Team Secretary

Band 4

Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).

We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.

We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.

We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.

Good luck and we hope to hear from you.


 

Job overview

Are you looking for a new role as secretary for a fast paced Psychiatric Intensive Care Unit? 

An exciting opportunity has arisen for a team secretary within the Ashurst Ward, Littlemore Mental Health Hospital, Oxfordshire.

Ashurst is a PICU Ward (Psychiatric Intensive Care Unit).

We have a great team staff working within admin.   We help enable the Doctors and Nursing Staff to concentrate on patient care by providing accurate and efficient admin support. 

This role provides administrative support to Ashurst Ward, the Consultant, the Doctors and the Clinical Ward Staff whilst working within the current admin team , 

This is a full time role,  Mon–Fri 9am-5pm (37.5 Hrs) per week.

 

Main duties of the job

The overriding duty of this role is to provide secretarial support to the Ashurst (PICU) Ward. 

  • Managing the admin diary, along with your own, booking ward rounds for the Consultant and Doctors, using the telephone with good communication skills. 
  • Sending and receiving of emails. 
  • Acting accordingly upon the content each email. 
  • Daily use of word and excel documents, creating and updating.

You will need to be able to communicate with people in a confident and positive manner as you work closely with the Ashurst Team on a daily basis.  You will be speaking on the telephone, so a good telephone manner is a must. 

This role requires use of all of the essential Microsoft Packages and working on our Rio systems which holds all patient data. You will be using all systems daily so a good understanding of they systems would really help.  

Working for our organisation

Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible.
Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

•    Excellent opportunities for career progression
•    Access to tailored individual and Trust wide learning and development
•    27 days annual leave, plus bank holidays, rising to 33 days with continuous service
•    NHS Discount across a wide range of shops, restaurants and retailers
•    Competitive pension scheme
•    Lease car scheme
•    Cycle to work scheme
•    Employee Assistance Programme
•    Mental Health First Aiders
•    Staff accommodation (please note waiting lists may apply)
•    Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Detailed job description and main responsibilities

Person specification

Qualifications – Academic/Skills/Professional

Essential criteria
  • GCSE A-C or equivalent in English and Mathematics
Desirable criteria
  • NVQ Level 2 in Business & Administration

Further Training or Job Related Aptitude and Skills

Essential criteria
  • Microsoft Package experience
  • Good understanding of the General Data Protection Act
Desirable criteria
  • Desire to attend courses relating to role, as appropriate.
  • Experience of Minute Taking
  • Experience of using Rio

Experience

Essential criteria
  • Experience of working in an office environment
Desirable criteria
  • NHS experience

Personal Qualities

Essential criteria
  • Good communication skills with an empathetic approach.
  • Ability to work under pressure in a calm manner
  • Flexibility in approach and able to follow and update the changing needs of the service/team.
Desirable criteria
  • Desire to work in a Mental Health Setting
  • Previously worked in a Mental Health Setting

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyPositive about disabled peopleCare quality commission - GoodArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerStep into healthNHS 75th BirthdayDefence Employer Recognition Scheme (ERS) - Gold

Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Sharon Came
Job title
Performance & Business Manager
Email address
[email protected]
Telephone number
01865 902215
Additional information

[email protected]

01865 902163

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