Job summary
- Main area
- Admin
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 267-CS7777647
- Employer
- Oxford Health NHS Foundation Trust
- Employer type
- NHS
- Site
- East Oxford
- Town
- cowley
- Salary
- £27,485 - £30,162 per annum
- Salary period
- Yearly
- Closing
- 12/03/2026 23:59
Employer heading
Team administrator for infection prevention and control
Band 4
Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).
We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.
We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.
We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.
Good luck and we hope to hear from you.
Job overview
Are you a highly organised professional looking to make a tangible difference in healthcare? Join our Infection Prevention and Control (IPC) Service at Oxford Health NHS FT. Our mission is simple but vital: to provide a high-quality service where no person’s health and wellbeing is harmed by preventable infections.
As a Team Administrator, you will be the backbone of our service. You will provide comprehensive administrative and secretarial support to the IPC team, ensuring our clinical staff can focus on keeping patients, visitors, and staff safe.
About You
We are looking for a proactive individual with a "can-do" attitude who thrives in a busy environment.
Essential Requirements:
- Education: Higher Education qualification (A-Level/NVQ III) or equivalent experience in an administrative role.
- IT Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and experience with digital systems.
- Soft Skills: Excellent telephone manner, the ability to work under pressure, and a strong commitment to patient confidentiality.
- Attributes: Exceptional attention to detail and the ability to prioritize a heavy workload without direct supervision.
Main duties of the job
Key Responsibilities
- Team Support: Provide professional administrative assistance, including managing complex diaries for clinical managers and organising team events or study days.
- Meeting Management: Compile agendas, prepare documentation, and take accurate minutes for meetings, ensuring all follow-up actions are completed promptly.
- Information Governance: Maintain high standards of data quality by managing audit and surveillance databases and ensuring sensitive records are stored securely.
- Office Coordination: Handle telephone and email enquiries with sensitivity, manage the team's petty cash, and order stationery through e-procurement systems.
- Communication: Act as a key point of contact for internal and external stakeholders, communicating confidential and sensitive information with a high level of initiative.
Working for our organisation
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”
We offer a wide range of benefits designed to support your career and wellbeing. These include:
• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Detailed job description and main responsibilities
At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.
Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application.
Person specification
Knowledge
Essential criteria
- knowledge and Experience in Administrative roles
- Experience of using Office computer programs including Excel, Word and Outlook
- Organisational skills/managing diary systems and tracking information
Desirable criteria
- Data analysis and interpretation skills
Skills
Essential criteria
- Ability to work effectively under pressure/with distractions
- Understanding of the need for confidentiality
Skills
Essential criteria
- Able to communicate with staff across all levels of the organisation
- Able to work as part of a team
Documents to download
Further details / informal visits contact
- Name
- Etelvina Ferreira
- Job title
- Head of Infection Prevention & Control
- Telephone number
- 07917594821
- Additional information
At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.
Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application.
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