HealthJobsUK

Job overview

THIS POST IS FIXED TERM/SECONDMENT FOR 2 YEARS DUE TO FUNDING.  

IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST. 

Provide a high level of Business Administration and assistance to the Team 
Lead and Service Managers within the Health Board’s Perinatal Mental Health 
services.
Provide leadership and motivate staff to provide high standards of work by 
acting as a positive role model and mentor.
Ensure the accurate and timely reporting of key data as required by the 
Perinatal Mental Health service to comply with the Local and National requests.
Coordinate and ensure service Policies and Protocols are up to date and 
centralised.
Set up and maintain core databases/spreadsheets appropriate to the service.
Demonstrate an effective management style, encouraging and supporting 
innovative thinking from staff within the service and other departments.
Liaise with external organisations and other Health Boards appropriately as 
directed and to maintain accurate business records for the Perinatal Mental
Health service.

Main duties of the job

Ensure systems are in place to meet and maintain standards of practice that 
conform to the Health Board requirements. Introduce and maintain data 
systems that will allow this. Responsibility for planning, timetabling, and undertaking preparatory work for meetings and to provide any necessary documentation, participating by presenting the business issues, risks and needs of the service. Arrange a variety of service and management meetings on behalf of the Team Lead and Service Manager, liaising with   internal/external agencies and a variety of disciplines. Act as a filter for incoming calls related to key business areas exercising tact and discretion, also using initiatives on issues which can be dealt with personally and where appropriate redirecting to other senior staff, proactively seeking information and passing on as necessary. Prepare letters, memos and other papers from service meetings and ensure timely circulation across the service.  Implement and maintain efficient and workable manual and electronic systems and databases, including electronic filing systems, ensuring files and records are stored and retrieved appropriately.
Ensure that information and documentation is provided in a timely fashion and readily available for meetings and discussions, including preparing reports, agendas, minutes, statistics, and other similar documents.

Working for our organisation

Being the smallest Heath Board in Wales means that you won’t get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation. 

As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We’re also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy ’life work’ balance is essential, and something we recognise by prioritising your well-being.

To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.