Detailed job description and main responsibilities

Manage the portfolio documentation library co-ordinating documentation, reporting and filing in line with good practice. 
• Support with and lead on stakeholder engagement across programmes and projects. 
• Ensure that key project milestones are met by taking direct responsibility to ensure that each aspect gets off to a controlled 
start, progress is controlled and that the project has a controlled end.
• Develop robust project governance arrangements in line with those of the programme i.e. Capital Procedures and Standard Financial Instructions to ensure an auditable project file is maintained.
• Set up and maintain project information systems that will also require the production of project related reports.
• Ensure timely, high-quality reports are produced to meet reporting requirements for projects. 
• Ensure that stakeholders are involved and represented in all stages of the project process as appropriate. This will require the presentation of complicated project information to Directors, managers and staff. The use of persuasive skills will be necessary when the importance of the project is not accepted and there are potentially sensitive issues regarding 
performance.
• Working with Organisation Development and Communication and Engagement colleagues, support defining appropriate communication plans and stakeholder engagement including the production of marketing materials and creation /maintenance of web-based information e.g. intranet/internet.
• Deal with potentially contentious and controversial matters with tact and diplomacy, while ensuring that decisions are made in an open and transparent manner based on the evidence available.
• Take decisions on a range of complex project issues where there may be more than one course of action. 
• Monitor, analyse and assess project progress, taking corrective action where necessary to resolve problems and performance issues to keep to the plan.
• Prepare project lifecycle and progress documentation and business cases, as appropriate. 
• Organise, attend and chair routine project meetings ensuring there is effective communication between the Project Team and all stakeholders through timely and high-quality project reporting and proactive escalation of issues and risks.
• Identify and co-ordinate the implementation of key policies and procedures in relation to projects. 
• Ensure project objectives are delivered within budget, on time and to the standard and quality required.
• Manage and support the tracking of interdependencies between projects and programmes across the portfolio.
• Manage the change control arrangements on projects and programmes across the portfolio in accordance with governance procedures and standards. 
• Formally hand over completed project(s) to the operational departments, complete with a full set of documentation, in accordance with the project methodology. 
• Define measurable benefits and ensure that they are realised following project completion.
• Ensure lessons learned from projects are shared with colleagues and relevant project groups. 
• Support the establishment of project best practice and enhance the project management skills of the department through training, coaching and mentoring individuals responsible for delivering and contributing to projects. 
• Support the implementation of new ways of working. 
• Utilise audits and other available information in managing project and delivery performance. 
• Ensure that all staff working within the project and programme teams are supported.
• Work collaboratively with all parts of Powys Teaching Health Board, and external partners as required.
• Work with change leads to manage local change effectively and to ensure appropriate support is in place for minimum 
disruption to ‘business as usual’.
• Promote the concept of managing projects through performance management (i.e. its culture) and ensure widespread 
understanding and acceptance of this method by showing the benefits of this approach.
• Provide project input to Corporate Plans, Business Plans, Annual reports and other corporate performance and management 
information requirements, ensuring these reflect programme/project plans and performance.
• Manage the planning and organisation of own workload.
• Maintain and improve own knowledge, learning and ability to excel in the role, setting examples to others.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view on Trac.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.