Job vacancy: Education and Training Team Administrator, Welsh Blood Service, Pontyclun

Job summary

Main area: Administrator
Grade: Band 3
Contract: 12 months (Fixed Term/ Secondment)
Hours: Full time - 37.5 hours per week
Job ref: 120-AC025-0825

Employer: Welsh Blood Service
Employer type: NHS
Site: Welsh Blood Service
Town: Pontyclun
Salary: £25,313 - £26,999 per annum
Salary period: Yearly
Closing: 17/08/2025 23:59
Interview date: 10/09/2025

Education and Training Team Administrator

Band 3

Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and our award-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.

As a division of Velindre University NHS Trust, the Welsh Blood Service (WBS) is an amazing place to work and develop your career. Our caring and motivated staff are designing, developing and delivering improvements, which will enable the WBS to strive towards its vision of working with our staff & the people of Wales to deliver an easy to use, safe and sustainable service for blood and stem cell donation.

As a trusted healthcare provider, we work tirelessly to maintain the highest standards of quality, safety and donor experience.

We are currently embarking an ambitious 5 year strategy called “WBS Futures” where we have set out our vision for blood and transplant services in Wales for the next 5 years. It sets out where we are now, where we want to be in 2028 and the steps we will take to get there.

You can read more about our strategy here: www.welsh-blood.org.uk/welsh-blood-service-strategy-2023-2028

WBS is a committed equal opportunities employer.

Take a look at what we do. Our dedicated career pages can be found at https://welsh-blood.org.uk/careers/

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

The salary scale above has been agreed as part of the NHS Agenda for Change pay award for 2025/2026 and will be implemented in August 2025 with arrears backdated to 1st April 2025 where applicable.

Detailed job description and main responsibilities

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac

Person specification

Experience

Essential criteria

Extensive administrative experience
Experience of working in a busy office environment
Experience of computerised and manual filing systems

Desirable criteria

Experience of working with VDU in an office environment
Previous NHS experience

Skills

Essential criteria

Able to prioritise work & manage own time & work load efficiently
Excellent organisational and communication skills
Knowledge of Spreadsheets, Microsoft Office, including Outlook
Competent in using Microsoft Word and Excel

Desirable criteria

Proficient at designing PowerPoint presentations
Ability to interrogate databases and logs to produce statistical reports

Other Skills

Essential criteria

Professional attitude
Ability to multi-task
Able to work to tight deadlines
Flexible approach to work

Desirable criteria

Confident

Qualifications

Essential criteria

NVQ Level 2 Customer Care or equivalent experience
Good standard of general education
BCS ECDL Level 1
OCR 2 Typing ( or equivalent)

Desirable criteria

Welsh speaker

IMPORTANT NOTE FOR APPLICANTS:

Applications for our roles are carefully reviewed and shortlisted based on specific criteria, which varies from job to job. Using a generic application to apply for multiple roles or relying on automated AI application services, such as Lazy Apply or AI Apply, may not provide the necessary information, leading to your application not demonstrating how you meet the essential criteria. To ensure your application meets the criteria, we recommend submitting a tailored application that directly addresses the criteria listed in the Person Specification section of the advert.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

Stop Smoking Wales is the NHS Smoking Cessation Service in Wales

Mindful employer. Being positive about mental health.

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name: Tracey Sullivan
Job title: Education and Training Team Manager
Email address: [email protected]
Telephone number: 01443 622174
Additional information: Informal visits are welcomed.

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Job summary

Employer heading

Education and Training Team Administrator

Band 3

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Experience

Essential criteria

Desirable criteria

Skills

Essential criteria

Desirable criteria

Other Skills

Essential criteria

Desirable criteria

Qualifications

Essential criteria

Desirable criteria

Employer certification / accreditation badges

Applicant requirements

Documents to download

Further details / informal visits contact

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