Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 3
- Contract
- 12 months (Fixed Term)
- Hours
- Part time - 30 hours per week
- Job ref
- 224-PA20250502726-A
- Employer
- The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust
- Employer type
- NHS
- Site
- Robert Jones & Agnes Hunt Orthopaedic Hospital
- Town
- Gobowen
- Salary
- £24,625 - £25,674 pa pro rata
- Salary period
- Yearly
- Closing
- 27/06/2025 23:59
Employer heading
Rheumatology Database Administrator
NHS AfC: Band 3
Here at The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust, we are very proud of our reputation for providing outstanding care to our patients.
In the National Staff Survey, 74% of our staff would recommend the Trust as a place to work and 92% would recommend the hospital to a friend or relative for treatment.
Our continued success is accomplished through the skills and expertise of our staff, which is underpinned by our values: Friendly, Caring, Excellence, Professional and Respect.
Job overview
The DAWN administrator is responsible for the maintenance of the Rheumatology DAWN data base at RJAH.
The DAWN Rheumatology software package is a comprehensive results and follow-up management application. It's use enables clinical staff to review and track patients whilst managing their disease and medicines safely and effectively.
The system links with the hospital pathology, patient administration and clinical records systems and pulls the patient data into one place, streamlining patient monitoring by the Rheumatology team, including consultants, nurses, therapists, pharmacists, administration and management. There will be improved governance and accountability through the ability to audit through automated background reporting and measurable improvements in data reliability and accuracy.
Main duties of the job
• in-put and retrieval of data,
• training and advising staff in its use, in accordance with local protocols
• ensuring good data governance in accordance with Trust policies and local protocols,
• running audits as directed by the clinical lead for Rheumatology and
• liaising with the software company regarding maintenance and up-grades.
Working for our organisation
The Robert Jones and Agnes Hunt Orthopaedic NHS Trust (RJAH) is one of the leading orthopaedic hospitals in the country, with some of the highest levels of staff and patient satisfaction, as well as a strong reputation for research and innovation.
Joining RJAH is more than just a job – we want our people to have the best opportunities to thrive in their role.
We have a range of fantastic staff benefits on offer to everyone who joins RJAH and you'll have access to outstanding professional development opportunities and state-of-the-art facilities – including our recently-opened £6 million Headley Court Veterans’ Orthopaedic Centre (the first unit of its kind in the UK).
RJAH has strong links with a range of universities including Staffordshire, Keele, Glyndwr, Chester and Birmingham.
The hospital is located on a site outside Oswestry in Oswestry, just off the A5. The nearest train station is in Gobowen, approximately two miles from the hospital. The station is part of the Chester to Birmingham line.
We are based in North Shropshire, close to the border with North and Mid Wales. It is one of the most attractive parts of the country, with a rich historic culture and excellent transport links. It offers outstanding opportunities for anyone who enjoys an outdoor lifestyle or is looking to raise a family.
Detailed job description and main responsibilities
1. Provide day to day administration of the DAWN database, ensuring information is up to date. To do this on own initiative, planning and organising own working day, for example, checking data base out-puts, helping staff with their queries, arranging to meet staff to discuss issues concerning the database.
2. Work within departmental procedures, reporting to the clinical lead consultant and performance manager to check work on a regular basis.
3. Use a range of IT applications during working day including DAWN, electronic patient record, patient administration system, Trust emails and intranet.
4. To collect information and clinical data relevant to DAWN from the administrative and clinical IT systems and from department staff in a timely and accurate manner. This will involve having specialist knowledge of the DAWN system acquired through job based training. The information received is sensitive, relating to patient care.
5. To input data as required, including extraction and analysis of this data in order to produce reports and answer queries from the clinical team.
6. Plan and organise monthly reports for the clinical team generated through the DAWN system and present the report at the Rheumatology multi-disciplinary team meeting (monthly).
Full job description and job person specification attached for the role of Rheumatology Database Administrator.
Applications from job seekers who require current Skilled Worker Sponsorship to work in the UK are welcome and will be considered alongside all other applications. Job seekers should be aware that not all roles will be eligible for Skilled Worker Sponsorship. For further information visit UK Visas and Immigration - GOV.UK (www.gov.uk)
Person specification
Qualifications
Essential criteria
- Good general education up to and including A levels or NVQ level 3
Desirable criteria
- NVQ level 3 in Business & Administration or equivalent
Skills and Competencies
Essential criteria
- Ability to manage busy workload where accuracy and attention to detail is essential Team player / able to work flexibly /support other team members when needed.
Desirable criteria
- Able to use a variety of hospital computer systems, including PAS and SF4
Knowledge
Essential criteria
- Knowledge of out patient booking systems, able to work to deadlines
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Rebecca Preece
- Job title
- Rheumatology Team Lead
- Email address
- [email protected]
- Telephone number
- 01691404255
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