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Job summary

Main area
Scheduling Services
Grade
NHS AfC: Band 2
Contract
Fixed term: 6 months (6 months after start date)
Hours
Full time - 37.5 hours per week
Job ref
223-COR-657
Employer
The Shrewsbury and Telford Hospital NHS Trust
Employer type
NHS
Site
The Royal Shrewsbury Hospital
Town
Shrewsbury
Salary
£24,465 per annum
Salary period
Yearly
Closing
15/09/2025 23:59

Employer heading

The Shrewsbury and Telford Hospital NHS Trust logo

Clerical Officer - Outpatient Scheduling Team (RSH)

NHS AfC: Band 2

Job overview

This is an exciting opportunity for an individual to play a key role in delivering a high quality service at The Shrewsbury and Telford Hospital NHS Trust.  The NHS is a well-respected and globally recognised employer.  Patient access is the ideal place to work if you are looking for a career working within the Trust. 

Possession of GCSE qualifications of grade 4 or above in English Language and Maths or equivalent, along with a good supporting education are all essential.  Customer Service or Business Administration NVQ's are desirable. However the Trust will offer the opportunity for the successful applicant to gain these qualifications within their job role. 

Previous administrative experience including previous Booking or Appointment experience would be beneficial, but is not essential as full training will be provided.  Working knowledge of using Microsoft Office applications, an understanding of data protection and maintaining strict confidentiality in the healthcare setting are all essential, together with excellent organisational and communication skills, flexibility, good time management and the ability to work as part of a team.

The successful applicant will be a strong team player, highly organised with the ability to manage their own workload as well as being flexible enough to support colleagues. 

Main duties of the job

Based in a busy call centre environment, the department is responsible for managing the bookings of outpatient appointments and procedures.

The successful post holder will work closely with managers and staff at all levels to help develop and maintain a high quality Patient Access Service.  The post holder will be working within the busy Booking and Scheduling Department based at The Royal Shrewsbury Hospital or William Farr House. 

Working for our organisation

The Booking and Scheduling department manage Outpatient and Inpatient appointments across The Shrewsbury and Telford Hospital NHS Trust, taking approximately 1000 calls from patients per day.  Successful candidates will have specific areas of responsibility, including waiting list management, clinic rescheduling as well as inquiries from all manner of colleagues and patients.

We are a large team of over 40 and provide a booking service for Outpatients across our main sites, The Royal Shrewsbury Hospital and The Princess Royal Hospital, Telford. The team is often the first point of contact our patients have with the Trust and providing high quality service is essential to ensure that they begin their pathway with us safely.

You will be working in a busy office environment and will be responsible for booking patients as well as taking and making outgoing calls. The team are supported by a number of Team Leaders and two Office Managers.

As a team, we are passionate about helping our staff to achieve their career aspirations, and can offer a variety of learning and development opportunities to support your continued development.

Detailed job description and main responsibilities

For full duties and responsibilities please refer to the attached document entitled Job Description.

 

Person specification

Qualifications

Essential criteria
  • Minimum of 3 GCSEs (or equivalent) at grade 4 (c)
  • GCSE in English at grade 4 (C)
  • GCSE in Maths at grade 4 (C)
Desirable criteria
  • NVQ level 2 in Business Admin
  • NVQ level 2 in Customer Service

Experience

Essential criteria
  • Experience of working within an Administrative setting
  • Experience of dealing with patients/clients/customers
  • Experience of Booking Appointments
  • Experience of working within a Call centre
Desirable criteria
  • Previous NHS Administrative Experience

Skills and Knowledge

Essential criteria
  • Evidence of Computer literacy with IT skills e.g. use of Microsoft programmes
  • Evidence of Proven Customer service skills
  • Understanding of NHS Rules and Guidelines (RTT, Access Policy etc)
Desirable criteria
  • Understanding of NHS systems (Careflow/PAS, e-Referrals)

Employer certification / accreditation badges

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Application numbers

In the event of a high response to this advertisement, this post will be closed. Early applications are advised.

Documents to download

Apply online now

Further details / informal visits contact

Name
Gareth Downes
Job title
Outpatient Scheduling Services Manager
Email address
[email protected]
Telephone number
07923 440502
Additional information

01743 261000 Ext 1375

If you have problems applying, contact

Address
The Shrewsbury and Telford Hospital NHS Trust
Shrewsbury Business Park
1 Douglas Court
Shrewsbury
Shropshire
SY2 6LG
Telephone
01743 492402
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