Job overview

We are looking for an enthusiastic, well motivated, experienced person for the role of Site Co-ordinator in Bath and North East Somerset.  You will lead an established team of receptionists, over a number of local sites. The applicant will need to be  flexible and adaptable, and able to travel between the sites as required.  Travel expenses are paid.  Main base is Bath NHS House, Bath. 

The post holder will need to be an excellent team player, they will be expected to organise cover for receptions or even provide reception cover themselves if the need arises to main the service.

Although not an exhaustive list the role will also involve:

Resource management and reporting, assisting in H&S risk assessments and assisting the Facilities Manager with the running of the sites. 

Liaison at local level with FM managed contractors and providers with building/site based leads.

Front of house reception cover involving face to face contact with visitors and service users.  Dealing with telephone enquiries and operating an electronic room booking system, and providing activity reports to the Facilities Manager when required.  Managing / providing cashier services dealing directly with service users and staff.         

·        This is a 30 hours per week part-time position. 6 hours per day Monday to Friday. The 6 hours  must be between 8am-3pm, working days to be negotiated at interview. Flexibility on start/finish times to meet the needs of the service on occasion is required. 

Main duties of the job

To provide supervision of a team of receptionists and administrative support to 3 sites.

• Administration of the staff roster for sign off by the Facilities Manager.
• Diary management.
• Responsible for the day to day site coordination of staff/visitors/contractors.
• Assisting with site contractors including site inductions and keeping track of status of works and any issues, in liaison with other facilities staff.
• Provision of cashier services.
• Provision of reports e.g. Room bookings analysis etc.
• H&S risk assessments.

Working for our organisation

We are AWP (Avon and Wiltshire Mental Health Partnership NHS Trust) a diverse organisation with over 5,000 dedicated staff providing inpatient and community-based mental health care. 

We provide services from a range of locations to approximately 1.8 million people living in Bath and North East Somerset (B&NES), Bristol, North Somerset, South Gloucestershire, Swindon, across the county of Wiltshire and in parts of Dorset.

Our outstanding people promote mental health and wellbeing. The expertise and resources within AWP are dedicated to a person-centred approach for those who use our services and for all employees. We recognise that happy and fulfilled employees give better care.  

At AWP we actively encourage applicants from all backgrounds; we are particularly keen to encourage applications from people from Black, Asian and minority ethnic backgrounds, those with disabilities and from the LGBTQ+ community. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge to AWP, as diversity makes us stronger.