Skip to main content
Please wait, loading

Job summary

Main area
Administration Coordinator
Grade
Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
387-WD-4535-MF
Employer
University Hospitals Bristol and Weston NHS Foundation Trust
Employer type
NHS
Site
Weston General Hospital
Town
Weston-super-Mare
Salary
£22,816 - £24,336 pa pro rata (enhancement for working unsociable hours)
Salary period
Yearly
Closing
21/05/2024 23:59

Employer heading

University Hospitals Bristol and Weston NHS Foundation Trust logo

Theatre/ Surgical Day Case Unit Administration Coordinator

Band 3

As an organisation we recognise the value of a healthy work-life balance. When applying, speak to us about how we might be able to accommodate flexible working, so your work life fits around your home life.

We particularly welcome applications from Black, Asian and minority ethnic candidates as they are under-represented within the Trust.

Click on this link to find out about our values https://www.uhbw.nhs.uk/p/about-us/our-trust-values

Job overview

An exciting opportunity has arisen for a permanent, full-time Administration Coordinator for our Theatres/ Surgical Day Case Unit, at Weston General Hospital!

Weston theatres is a small, friendly unit with a real passion for delivering the highest standards of care. We have 6 theatres; 2 in our Surgical Day Case Unit and 4 in our Main Theatre Unit.

We cover a wide range of specialities including general & colorectal surgery, breast surgery, urology, gynaecology, orthopaedics and trauma.

We have a small but busy recovery unit.

Main duties of the job

To provide day to day admin support to the Theatre Matron and the theatre/SDCU sisters to ensure the smooth running of all theatre areas.

Performing daily administrative tasks, to include the production of accurate operating lists for all theatre areas, liaising with other departments/wards within the hospital, dealing with telephone calls and external companies.

There is an audit element to this position as well as a supporting role in the coordination of statutory mandatory training, annual leave and appraisals.

This job will involve long periods of concentration with VDU work with constant interruptions. 

The successful candidate must be comfortable to work in the clinical environment.

 

Working for our organisation

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

Detailed job description and main responsibilities

For a more detailed description and main responsibilities please refer to job description document attached to this vacancy.

Person specification

Knowledge & Experience

Essential criteria
  • NHS experience is essential
  • Extensive clerical experience
  • Working with the public and within an office environment.
  • Dealing with complex issues
  • Communicating and receiving complex information
  • Experience of audit and reporting
  • Ability to work unsupervised and make day to day administrative decisions, with reference to Theatre manager
  • Ability to deal with difficult people or situations
  • Knowledge of hospital patient management systems
  • In-depth working knowledge of OPERA
Desirable criteria
  • Inputting of computer data
  • Awareness of surgical procedures
  • Understanding of access to surgery

Qualifications & Training

Essential criteria
  • NVQ Level 3 in Business Administration
  • ECDL (European Computer Driving Licence)
  • Word processing to RSA level 3 standard or equivalent
  • Typing speed at least 50 words per minute
  • Working knowledge of Microsoft office, excel, e-mails, Cerner millennium
Desirable criteria
  • Trained Opera Super user with experience of the Opera system

Skills and Abilities

Essential criteria
  • Good organisational, planning and prioritising skills
  • Excellent interpersonal skills both written and verbal
  • Able to identify problems and escalate appropriately
  • Able to meet tight deadlines
  • Have a versatile and flexible approach to working
  • Computer literate
  • Ability to provide high quality admin support to all staff groups within the unit
  • Always acts with a professional manner
  • Must be comfortable to work in the clinical environment

Employer certification / accreditation badges

Trust IDDisability Confident - two yearsVeteran AwareApprenticeships logoNo smoking policyAge positiveDefence Employer Recognition Scheme (ERS) - SilverCare quality commission - GoodMindful employer.  Being positive about mental health.Disability confident employerNHS Pastoral CareTime to changeStep into healthPride In Veterans

Documents to download

Apply online now

Further details / informal visits contact

Name
Kristian Keyte
Job title
Theatre Matron
Email address
[email protected]
Apply online nowAlert me to similar vacancies