Job vacancy: Departmental Secretary (Neonatology), Sheffield Teaching Hospitals NHS Foundation Trust, Broomhall, Sheffield

Job summary

Main area: Neonatology
Grade: NHS AfC: Band 3
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 190-0744-DIR-S

Employer: Sheffield Teaching Hospitals NHS Foundation Trust
Employer type: NHS
Site: Sheffield Teaching Hospitals
Town: Broomhall, Sheffield
Salary: £24,937 - £26,598 pa/pro rata for part time staff
Salary period: Yearly
Closing: 31/08/2025 23:59

Departmental Secretary (Neonatology)

NHS AfC: Band 3

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person specification

Qualifications

Essential criteria

5 GCSE’s or more including Maths and English) at grade C/4 or above (or equivalent demonstrable experience)
OCR/RSA Stage III typewriting/word processing qualification or equivalent demonstrable experience

Desirable criteria

Medical word processing qualification
NVQ II Administration

Experience

Essential criteria

Relevant secretarial experience
Relevant experience of audio and copy typing
Experience of database and spreadsheet management
Experience of providing phone-based customer service to the public
Experience of using administrative systems
Excellent computer skills including standard office packages and e-mail
Experience of working effectively with colleagues from a range of disciplines and levels of seniority
Experience of exercising initiative and demonstrating innovative approaches within overall delegated responsibility and parameters
Determination and resilience in meeting objectives and deadlines.
Experience of maintaining a fast pace of work

Desirable criteria

Experience in using an Electronic Patient Record System (e.g. Connect)
Typing and circulating minutes
Knowledge of medical terminology
Experience of database and spreadsheet management
Diary management (electronic and paper versions)
Previous experience of working within neonatal or paediatric environment

Further training

Essential criteria

A willingness to undertake training as required to deliver the duties of the post

Desirable criteria

Proof of continuous self-development

Special Skills / Aptitudes

Essential criteria

Excellent communication skills both written and verbal
Excellent organisational skills with a methodical and flexible approach
Ability to work as part of a multi-disciplinary team
Proactive and selfmotivated attitude
Evidence of ability to prioritise own workloads
Excellent attention to detail
Ability to work under limited supervision
Flexible to meet the needs of the service
Clear understanding of patient confidentiality

Please note that in order to comply with the UK Government’s rules on Skilled Worker sponsorship, any applicants who do not meet the eligibility requirements or concessions on salary thresholds under the Skilled Worker visa will not be eligible to receive sponsorship from the Trust. Please keep this in mind when submitting your application. Further details on these concessions, and who qualifies for them, can be found here.

Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.

When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.

You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.

If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.

Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.

Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.

All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook

Defence Employer Recognition Scheme (ERS) - Silver

Mindful employer. Being positive about mental health.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name: Dawn Grayson
Job title: Assistant Service Manager
Email address: [email protected]
Telephone number: 0114 226 8382

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Job summary

Employer heading

Departmental Secretary (Neonatology)

NHS AfC: Band 3

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Qualifications

Essential criteria

Desirable criteria

Experience

Essential criteria

Desirable criteria

Further training

Essential criteria

Desirable criteria

Special Skills / Aptitudes

Essential criteria

Employer certification / accreditation badges

Applicant requirements

Documents to download

Further details / informal visits contact

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