Job summary
- Main area
- Administrative Services
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 30 hours per week
- Job ref
- 272-8026026
- Employer
- Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Doncaster Royal Infirmary
- Town
- Doncaster
- Salary
- £25,760 - £27,476 Pro Rata Per Annum
- Salary period
- Yearly
- Closing
- 19/06/2026 23:59
Employer heading
Management Team Secretary
Band 3
Job overview
We are seeking an organised, proactive and detail‑focused Management Team Secretary to provide high‑quality administrative and workforce support within the Division of Clinical Specialty Services.
The Management Team Secretary is responsible for delivering a high-quality, confidential and responsive secretarial and administrative service to the divisional management team, including the General Manager, Clinical Director and Business Managers. The post plays a key role in supporting the divisional SMT through effective diary management, meeting coordination, minute taking, correspondence, workforce administration and general office support. The role requires excellent organisational skills, attention to detail, discretion and the ability to manage competing priorities while working professionally with staff at all levels across the Trust.
Main duties of the job
- Providing day-to-day secretarial and administrative support to the management team
- Diary management
- Monitoring and prioritising emails, including highlighting urgent matters
- Arranging meetings, including venues, agendas, papers and apologies
- Taking accurate minutes and circulating them promptly
- Maintaining action logs and following up actions
- Preparing correspondence, reports, presentations and other documents
- Handling telephone calls and enquiries appropriately
- Maintaining accurate paper and electronic filing systems
- Supporting divisional projects with meeting coordination and documentation
- Processing workforce changes such as maternity leave, retirements, contract changes and terminations
- Supporting recruitment administration
- Processing medical staffing change forms
- Raising Oracle requisitions
- Assisting with data collection
- Preparing and circulating weekly rotas
- Providing cross-cover for other secretarial staff
- Issuing and maintaining smartcards
- Undertaking any other duties appropriate to the role
Working for our organisation
DBTH is one of Yorkshire’s Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.
At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.
As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.
We offer a range of benefits to support our people including:
• Extensive range of learning opportunities
• NHS Pension Scheme
• Generous holiday entitlement in line with Terms & Conditions
• Comprehensive health and wellbeing support
• NHS Car Lease schemes and a range of salary sacrifice scheme
• Discounts on restaurants, getaways, shopping and finance through external providers.
Detailed job description and main responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully.
Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK
Please note that from 9th April 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Person specification
Knowledge & Experience
Essential criteria
- Previous secretarial experience
- Good audio typing skills and able to take concise minutes
- Understanding of information governance/confidentiality procedures
- Computer literate with knowledge of basic MS Office Packages
- Experience of working in a busy environment as a team
- The ability to prioritise and work to deadlines
Desirable criteria
- Knowledge and experience with E-Recruitment and ESR
Qualifications & Training
Essential criteria
- GCSE English Language or equivalent
- RSA Stage II Word Processing or equivalent experience
Desirable criteria
- NVQ level 3 in business administration
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jessica Firbank
- Job title
- Office Manager
- Email address
- [email protected]
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