Job summary
- Main area
- Medicine
- Grade
- NHS AfC: Band 4
- Contract
- 12 months (fixed term)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 425-25-7563522
- Employer
- Sheffield Children's NHS Foundation Trust
- Employer type
- NHS
- Site
- Ryegate Childrens Centre
- Town
- Sheffield
- Salary
- £27,485 - £30,162 per annum pro rata
- Salary period
- Yearly
- Closing
- 07/11/2025 23:59
Employer heading
Coordinator
NHS AfC: Band 4
Job overview
Fixed Term: 12 months | Full Time | Would consider less than full time
We are seeking a highly organised and proactive individual to join our team as an Coordinator, supporting the smooth running of multidisciplinary team (MDT) meetings and patient care pathways.
Working with clinical and management teams, you'll ensure patients receive efficient, and appropriate care in line with the national 18-week Referral to Treatment (RTT) target.
About You
-
Knowledge of hospital systems (e.g., PAS) and waiting list policies
-
IT proficiency (formal training to diploma level or equivalent)
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Strong data analysis skills to support performance and service improvements
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Understanding of outpatient and inpatient waiting time targets
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A commitment to Trust values, inclusion, and continuous improvement
Step into a role where your work truly matters. Support better outcomes for children and families across our Trust.
Main duties of the job
Reporting into the Service Manager, your responsibilities will include:
- Co-ordinate and prepare for MDTs and meetings, ensuring all colleagues and attendees are available and invited.
-
Work collaboratively to redesign care pathways for smoother patient journeys
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Validate and analyse data to support care delivery
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Communicate with a range of clinical specialties and care group teams to ensure service efficiency
Working for our organisation
At Sheffield Children’s, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to Work, and Leaders in Children’s Health.
We work with partners across local, regional, and national levels to deliver physical and mental healthcare in both acute and community settings. Many of our clinicians are nationally and internationally recognised for their expertise.
We’re proud that 73% of colleagues would recommend Sheffield Children’s as a place to work, placing us among the top five NHS trusts in England — and the top-ranked trust in the North East and Yorkshire — in the latest NHS Staff Survey.
Our nearly 4,000 colleagues bring our CARE values — Compassion, Accountability, Respect, and Excellence — to life every day, creating a kind, welcoming environment where patients and families feel safe and supported.
As we approach our 150th anniversary in 2026, we’re excited to keep building our leadership in children's health, improve experiences for patients and staff, and focus on our communities and population health.
We also offer excellent benefits to support your wellbeing, with generous annual leave and pension schemes, health and wellbeing programmes, and exclusive discounts — helping you thrive at work and beyond.
Detailed job description and main responsibilities
For more information on the main responsibilities for this post, please refer to the job description and person specification.
Please note that Sheffield Children's uplift pay to meet the Real Living Wage, which is £12.60 per hour.
*** This role has been assigned the occupation code 3560 using the CASCOT coding tool. To check the eligibility of this code for sponsorship and right to work please visit - UKVI web address https://www.gov.uk/government/publications/skilled-worker-visa-eligible-occupations/skilled-worker-visa-eligible-occupations-and-codes
Please note: We do not offer visa sponsorship for part-time roles and Band 2 roles.
Diversity Statement
At Sheffield Children's, we are committed to creating an inclusive environment that celebrates diversity and supports everyone's success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.
Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at [email protected]. Together, we're building a workplace where everyone belongs.
#LI-Hybrid
Person specification
Qualifications and Training
Essential criteria
- Educated to GCSE standard or equivalent, with a GCSE in Maths and English language (grade C or above)
- Level 3 typing/word processing or equivalent qualification and experience.
- NVQ Level 4 in Business Administration or equivalent or equivalent knowledge acquired through experience
Desirable criteria
- Willingness to undertake relevant study to enhance skills/knowledge
Experience
Essential criteria
- Experience of a range of administrative processes
- Experience of organising and implementing administrative procedures to support a multi-disciplinary customer focussed service.
- Audio typing experience
- Experience of working in a multi-disciplinary team
- Experience of using a wide range of IT and information systems including Microsoft Office
- Experience of scheduling/co-ordination of activities and or resources
Desirable criteria
- Experience of staff supervision/performing appraisals
- Experience of using hospital information systems
- Experience of working with parents/families.
Knowledge and skills
Essential criteria
- Knowledge of medical terminology
- Ability to provide a proactive and high-quality customer focused service.
- Ability to input, retrieve and analyse information
- Ability to manage conflict and difficult, challenging and sensitive situations
- Strong interpersonal skills, for effective working with colleagues and internal and external customers
- Excellent organisational skills with the ability to plan and prioritise work with conflicting deadlines for themselves and others
- Ability to work on own initiative and effectively as a team member
- Ability to communicate information to parents in a sensitive and tactful manner
Desirable criteria
- Knowledge and understanding of the principles of information governance
- Understanding of budgetary or resource management
Personal Attributes
Essential criteria
- Attention to detail
- Effective team worker
- Ability to exercise initiative and self-judgement
- Professional values and manner Flexible working patterns to meet needs of service/deadlines
Employer certification / accreditation badges
Applicant requirements
The postholder will have regular contact with vulnerable people and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Sophie Middleton
- Job title
- Deputy Divisional Manager
- Email address
- [email protected]
- Telephone number
- 01143053837
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