Job overview

Fixed Term 10 months | 25 hrs per week

We are looking for someone to join our Neurosurgery team within the Surgery and Critical Care Division at Sheffield Children’s.

You will deliver administrative support to the clinical team, serving as an important liaison between the Trust, patients, GPs, and healthcare professionals. Responsibilities include managing correspondence, updating patient records, coordinating investigations, booking appointments, preparing medical documents, and supporting meetings and training for new colleagues.

You will be comfortable engaging with others in verbal and written formats, understand patient confidentiality requirements, and be proficient in IT systems and office software.

If you are conscientious and committed to providing great administrative support, we would love to hear from you!

Main duties of the job

Reporting into the Service Coordinator, your responsibilities will include:

• Provide efficient administrative support to the clinical team

• Manage incoming mail and action on correspondence

• Respond to enquiries from patients, GPs, consultants, and external bodies

• Update patient records, ensuring accuracy

• Type medical correspondence, clinic letters and medico-legal reports

• Coordinate investigations and follow-up work for the clinical team, presenting results to clinical staff

• Help with meetings, including minute-taking and providing administrative support

• Help prepare medical documents such as discharge summaries and ensure appropriate documentation storage

• Support inductions for new colleagues, allocate tasks to support staff, and arrange necessary resources like interpreters

Working for our organisation

At Sheffield Children’s, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are:

• Outstanding Patient Care
• Brilliant Place to work
• Leaders in Children’s Health

We work with local, regional, and national partners to provide physical and mental healthcare across acute and community settings. Many of our clinicians are amongst the best in their field, recognised nationally and internationally for their expertise.

As well as having enormous pride in what we do, we are a friendly, welcoming, and motivated NHS Trust who are guided by our CARE values: Compassion, Accountability, Respect, and Excellence. Our nearly 4000 colleagues live these values, ensuring kind and compassionate care that makes patients and their families feel safe and at home.

As we approach our 150th anniversary in 2026, we remain committed to enhancing our reputation in children’s health leadership, improving the experiences of both patient and colleagues, and focusing on our communities and population health.

Sheffield Children's provides great benefits to support your wellbeing, with excellent annual leave and pension schemes, health programmes, and exclusive discounts—helping you succeed at work and beyond.