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Job summary

Main area
Administrative
Grade
NHS AfC: Band 4
Contract
2 x Permanent and 1 x Fixed Term positions
Hours
Full time - 37.5 hours per week
Job ref
190-0776-DIR-S
Employer
Sheffield Teaching Hospitals NHS Foundation Trust
Employer type
NHS
Site
Northern General Hospital
Town
Sheffield
Salary
£27,485 - £30,162 Pro Rata
Salary period
Yearly
Closing
09/09/2025 23:59

Employer heading

Sheffield Teaching Hospitals NHS Foundation Trust logo

Operational Shift Coordinator

NHS AfC: Band 4

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Job overview

We are seeking a dedicated and motivated Operational Shift Coordinator to join our dynamic Integrated Community Care Directorate. This is an exciting opportunity for individuals with administrative experience to support the Team within Active Recovery, to provide excellent customer care to our patients and their carer’s and contribute to the continuous improvement of the Directorates’ administrative service.

The ideal candidate will bring a flexible and adaptable approach to their work, as the role may involve a variety of tasks to support the smooth operation of our department. While previous experience in a hospital or healthcare environment is desirable, it is not essential, as full training and support will be provided to the right candidate.

This position offers the chance to work in a fast-paced and rewarding setting, where you will play a key role in ensuring the efficient delivery of services within the Integrated Community Care Directorate. If you are a proactive individual with strong organisational skills, a positive attitude, and a commitment to providing excellent administrative support, we would love to hear from you.

Main duties of the job

Key Duties:

  • Analyse & Report: Monitor service performance, generate reports, and ensure deadlines and data policies are met.

  • Optimise Operations: Streamline processes, manage office resources, and provide crucial administrative support.

  • Ensure Governance: Uphold strict confidentiality and data protection standards across all tasks.

  • Liaise & Support: Act as a key contact for stakeholders and deliver high-quality service to patients and staff.

Working for our organisation

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its employees. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

There are 2 permanent posts available one 1 fixed term post available.

The fixed term post is advertised on a fixed term contract basis for a period of a maximum of twelve months due to maternity leave of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and statutory maternity provisions.

Please also note any secondment must first be agreed with your current line manager.

Please note this advertisement is for both permanent and fixed term/secondment opportunities.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person specification

Qualifications

Essential criteria
  • GCSE level C or above in English and Maths or equivalent Qualification / Experience
  • NVQ level 3 qualification or equivalent qualification/ Experience ✓ AF
  • IT qualification eg European Computer Driving Licence/RSA/ICR III or equivalent Qualification / Experience
Desirable criteria
  • Management qualification

Attributes

Essential criteria
  • Extensive knowledge of NHS systems and processes.
  • Confident in delivering change management

Experience

Essential criteria
  • Significant experience of working in the NHS or other large, complex organisation
  • Evidence of Managing/leading people/staff Experience of working with data and/or databases ✓ AF/IN
  • Use of Microsoft Office including Word, Excel, Access, PowerPoint

Skills and Knowledge

Essential criteria
  • Experience of managing staff
  • Experience of working to and meeting multiple tight deadlines
  • Experience of proactive involvement in service development/improvement
  • Ability to motivate influence, persuade and direct across all grades and disciplines of staff. ✓ AF/IN
  • Excellent communication skills – oral and written, tact and diplomacy.
  • Ability to work as part of a team, and also independently on own initiative.
  • Ability to prioritise own workload
  • Effective interpersonal and negotiation skills
  • Staff development skills
  • Change management skills
  • Problem solving skills
Desirable criteria
  • Knowledge and experience of using SystmOne and Lorenzo Knowledge and experience of using ESR, PALMS and ERS

Knowledge

Essential criteria
  • Understanding of administrative processes and procedures
  • Basic understanding of patient access policies

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDefence Employer Recognition Scheme (ERS) - SilverMindful employer.  Being positive about mental health.Disability confident employerStonewall Gold 2022Step into health

Documents to download

Apply online now

Further details / informal visits contact

Name
Jennifer bingham
Job title
Operational Business Manager
Email address
[email protected]
Telephone number
0114 3078129
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