Job vacancy: Personal Assistant/Administrator (Therapeutics & Palliative Care), Sheffield Teaching Hospitals NHS Foundation Trust, Sheffield

Job summary

Main area: Administrative Services
Grade: NHS AfC: Band 3
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 190-7552-DIR

Employer: Sheffield Teaching Hospitals NHS Foundation Trust
Employer type: NHS
Site: Manor Clinic (S12 2ST)/Nether Edge Outpatients Centre (S11 9BF)
Town: Sheffield
Salary: £22,816 - £24,336 pa/pro rata for part time staff
Salary period: Yearly
Closing: Today at 23:59
Interview date: 07/05/2024

Personal Assistant/Administrator (Therapeutics & Palliative Care)

NHS AfC: Band 3

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure you clearly demonstrate how you meet the essential criteria.

Person specification

Education & Qulaifications

Essential criteria

GCSE level A to C (4-9) in English or equivalent
OCR Stage III Word Processing or relevant PA qualification

Experience

Essential criteria

Experience of minute taking within meetings of varying purpose and seniority level.
Good knowledge and experience of administrative and secretarial procedures within a large, complex, organisation
Experience of working with a range of Microsoft Office packages (e.g., Word, Excel, Outlook, Teams, and OneNote)
Experience of working with a variety of IT systems and databases
Experience of working in a busy environment
Experience of diary management
Experience of administratively coordinating training events and conferences

Desirable criteria

Experience of working within an NHS environment

Skills & Knowledge

Essential criteria

Excellent verbal communication skills in virtual, telephone, and face-to-face contexts, and with colleagues of all backgrounds
Excellent written communication skills, with the ability to present written information in a clear manner, demonstrating attention to detail
Excellent organisational skills and the ability to multitask and prioritise workload to meet deadlines
Experience of producing reports for use by colleagues throughout the organisation
A good understanding of confidentiality and commitment to upholding confidentiality principles
Ability to deal professionally with enquiries from staff, academics, members of the public, and colleagues.

Personal Qualities

Essential criteria

Work effectively and flexibly as part of a team to meet the needs of the services
Confident in dealing with people at all levels
Must be able to demonstrate an understanding of equality and diversity
Calm approach to changing work situations
Commitment to upholding the Trust’s PROUD values: Patients first, respectful, ownership, unity, and delivery.

When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.

You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.

If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.

Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.

Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.

All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook.