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Job summary

Main area
Gynaecology
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week (5 days per week)
Job ref
190-1064-DIR-S
Employer
Sheffield Teaching Hospitals NHS Foundation Trust
Employer type
NHS
Site
Jessop Wing
Town
Sheffield
Salary
£24,937 - £26,598 pa/pro rata for part time staff
Salary period
Yearly
Closing
03/12/2025 23:59
Interview date
11/12/2025

Employer heading

Sheffield Teaching Hospitals NHS Foundation Trust logo

Support Medical Secretary

NHS AfC: Band 3

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Job overview

We are seeking an enthusiastic, motivated individual to join our secretarial team within the Gynaecology Service at the Jessop Wing. The role provides a link between the Trust, the patient and their GP for patients/carers and other healthcare professionals. You will provide a comprehensive, efficient and responsive secretarial service to the medical staff and their teams.

To work collaboratively with the clerical, secretarial and clinical teams to provide an accurate and effective secretarial service to the Gynaecology service.  The post holder will work with minimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific secretarial duties.

Main duties of the job

The successful candidate will be required to provide comprehensive secretarial support to the Clinical and nursing teams based in Gynaecology.

You will need to have the ability to work both independently and as part of a team whilst maintaining a high standard of work.  The ability to prioritise your workload and to know when to escalate issues is essential. You will need to be able to liaise with staff throughout the Trust at all levels including Consultants, Management, Nursing staff, GP’s, patients and patient relatives, dealing effectively and efficiently with their enquiries.

To be successful in your application you will need to have a good standard of education, experience of an office based role, excellent verbal , written communication and typing skills and a clear understanding of patient confidentiality.

Working for our organisation

You will be working for an organisation which values and respects all of its staff and the community it serves.  The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person specification

Qualifications

Essential criteria
  • 5 GCSE’s including Maths and English) at grade 4/C or above (or equivalent demonstrable experience)
  • OCR/RSA Stage III typewriting/word processing qualification or equivalent demonstrable experience
Desirable criteria
  • Medical word processing qualification

Experience

Essential criteria
  • Relevant secretarial experience
  • Relevant experience of audio typing
  • Experience of providing phone-based customer service to the public
  • Experience of using administrative systems
  • Excellent computer skills including standard office packages and e-mail
  • Experience of working effectively with colleagues from a range of disciplines and levels of seniority
  • Experience of exercising initiative and demonstrating innovative approaches within overall delegated responsibility and parameters
  • Determination and resilience in meeting objectives and deadlines
  • Experience of maintaining a fast pace of work
Desirable criteria
  • Experience in using an Electronic Patient Record System
  • Typing and circulating minutes
  • Knowledge of medical terminology
  • Experience of database and spreadsheet management
  • Diary management (electronic and paper versions)

Further Training

Essential criteria
  • A willingness to undertake training as required to deliver the duties of the post
Desirable criteria
  • Proof of continuous self-development

Special Skills

Essential criteria
  • Excellent communication skills both written and verbal
  • Excellent organisational skills with a methodical and flexible approach
  • Ability to work as part of a multi-disciplinary team
  • Proactive and self-motivated attitude
  • Evidence of ability to prioritise own workloads
  • Excellent attention to detail
  • Ability to work under limited supervision
  • Flexible to meet the needs of the service
  • Clear understanding of patient confidentiality

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDefence Employer Recognition Scheme (ERS) - SilverMindful employer.  Being positive about mental health.Disability confident employerStonewall Gold 2022Step into health

Documents to download

Apply online now

Further details / informal visits contact

Name
Jessica Moore
Job title
Secretarial Coordinator
Email address
[email protected]
Telephone number
01142268730
Additional information

Dawn Grayson 

Assistant Service Manager

[email protected]

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