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Job summary

Main area
MSK-Trauma & Orthopaedics
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week (5 days per week)
Job ref
190-0676-DIR-S
Employer
Sheffield Teaching Hospitals NHS Foundation Trust
Employer type
NHS
Site
Northern General Hospital
Town
Sheffield
Salary
£24,937 - £26,598 pa/pro rata for part time staff
Salary period
Yearly
Closing
10/08/2025 23:59
Interview date
21/08/2025

Employer heading

Sheffield Teaching Hospitals NHS Foundation Trust logo

Support Medical Secretary

NHS AfC: Band 3

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Job overview

 

We are seeking an enthusiastic, motivated individual to join our secretarial team within the Trauma & Orthopaedic Service. The role provides a link between the Trust, the patient and their GP for patients/carers and other healthcare professionals. You will provide a comprehensive, efficient and responsive secretarial service to the medical staff and their teams.

To work collaboratively with the clerical, secretarial  and clinical teams to provide an accurate and effective secretarial service to the Trauma & Orthopaedic service.  The post holder will work with minimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific secretarial duties.

Main duties of the job

 

The successful candidate will be required to provide comprehensive secretarial support to the Clinical and nursing teams.

You will need to have the ability to work both independently and as part of a team whilst maintaining a high standard of work.  The ability to prioritise your workload and to know when to escalate issues is essential. You will need to be able to liaise with staff throughout the Trust at all levels including Consultants, Management, Nursing staff, GP’s, patients and patient relatives, dealing effectively and efficiently with their enquiries.

To be successful in your application you will need to have a good standard of education, experience of an office based role, excellent verbal , written communication and typing skills and a clear understanding of patient confidentiality.

Working for our organisation

 

You will be working for an organisation which values and respects all of its staff and the community it serves.  The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Detailed job description and main responsibilities

 

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person specification

Qualifications

Essential criteria
  • Educated to GCSE at Grade 4/C in English (or equivalent qualifications) or equivalent experience
  • NVQ/RSA or OCR at level 3, or, relevant secretarial, admin and clerical experience that would equate to level 3.
Desirable criteria
  • ECDL or equivalent.

Experience

Essential criteria
  • Experience of dealing with the public.
  • Excellent communication skills, with ability to deal with staff at all levels.
  • Previous experience of working in a team.
  • Medical Audio typing experience.
  • Working knowledge of Microsoft applications.
Desirable criteria
  • Previous NHS experience /Public Sector Experience.
  • Previous experience using Lorenzo and ICE results
  • Customer Care Training.
  • Knowledge of Medical Terminology.

Special Skills/Aptitudes

Essential criteria
  • Excellent computer skills.
  • Ability to follow instructions.
  • Methodical person who pays attention to detail.
  • Ability to prioritise tasks and work effectively under pressure, prioritising workload to achieve deadlines.
  • Understanding of data protection issues and the ability to maintain confidentiality
  • Pleasant, tactful and caring manner.
  • Good team player with flexible working in line with service needs.
Desirable criteria
  • Involvement in service improvement projects and developing new ways of working.

Further Training

Essential criteria
  • Willingness to undertake training as required by specific post.
Desirable criteria
  • Commitment to continuing personal development.
  • Understanding of the 18 week pathways.

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDefence Employer Recognition Scheme (ERS) - SilverMindful employer.  Being positive about mental health.Disability confident employerStonewall Gold 2022Step into health

Documents to download

Apply online now

Further details / informal visits contact

Name
Natalie Bell
Job title
Sub-Speciality Co-Ordinator
Email address
[email protected]
Telephone number
0114 3055008
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