Job summary
- Main area
- Operating Services
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 190-0474-DIR
- Employer
- Sheffield Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Hallamshire Hospital
- Town
- Sheffield
- Salary
- £24,625 - £25,674 pa/ pro rata for part time staff
- Salary period
- Yearly
- Closing
- 27/06/2025 23:59
- Interview date
- 09/07/2025
Employer heading
Materials Management Assistant (Theatre)
NHS AfC: Band 3
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
An opportunity has arisen for a Materials Management Assistants to join our team.
The role requires the post holder to assist in providing an efficient and effective Materials Management and Receipt and Distribution service to OSCCA working closely with the clinical teams in order to improve focus on patient care.
The post holder will also be required load and unload goods as required from delivery vehicles, inspect deliveries, checking quality, quantity, and reporting any short ages or damages to Customer Services / Logistics uplifts.
Cross site cover possible as per service need.
Main duties of the job
Deals with telephone and pager enquiries from internal customer departments, external customers (eg University), and suppliers.
Maintains department filing system.
Provide information or documents to Finance Creditor Payments as required.
Record receipts onto computer system.
Undertakes put-away of goods in correct Stores locations
Undertake stock replenishment activities within Stores, Wards and other departments.
Transport goods to correct departments in accordance with agreed schedules.
Maintain clean and tidy environment in Store’s areas and stock locations in Wards and other departments.
To undertake stock checking and recording information as required, ensuring that the Materials Management section maintains appropriate stock levels. Involves working in wards and other clinical areas in proximity to patients and clinical activity.
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Qualifications
Essential criteria
- English and Mathematics Qualification at GSCE Grade 4/C or equivalent qualification/experience
- NVQ 3 in Health Care Support or equivalent or be willing to work towards
- IT experiences in Microsoft office Suite, particularly email/excel and spreadsheets
Experience
Essential criteria
- Theatre Supplies Experience
- Working knowledge of recognised Electronic Materials Management Systems including Web Basket and Electronic Demand Capture interface links within NHS Supply chain
- Application of stock control software and stock review including supply chain evaluations, including interpretation of RIU reports (Back up Reports)
- Evidence of supporting the implementation of new products and change within the unit, led by BAND 3 Supervisors and Theatres Supplies Manager.
- Motivated, Innovative, receptive to change
- Excellent Customer Care Services Skills
- Excellent communication and team working skills both written and verbal
Further Training
Essential criteria
- Willing to undertake training as required which is specific to the post as identified through service delivery.
Desirable criteria
- Willing to undertake further study
Special Skills/Aptitudes
Essential criteria
- Monitor stock levels and report any anomalies to Supervisor, Theatre Supplies Manager and Procurement Manager
- Identify budgetary ordering and anomalies escalating accordingly to Supervisor, Theatre Supplies Manager and Theatre Lead Practitioner.
Values and behaviours PROUD
Essential criteria
- Patient First Provide optimal service by ensuring all materials and stock is present, in in the right place at the right time to ensure patients pathways through Operating Services is not compromised.
- Respectful to patients, staff, colleagues, and all internal and external contacts whilst valving diversity.
- Ownership, identify areas of improvement, contribute to open and honest culture within department, strive to continuously improve personal development and team. Ability to work flexibly to cover the needs of the service.
- Unity demonstrates unity by working in partnership with all members of multidisciplinary team and display commitment to the achievement of departmental goals.
- Delivery Be efficient/effective and accountable for own actions.
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Jemma Barnes
- Job title
- Logistics and Supplies Manager
- Email address
- [email protected]
- Telephone number
- 01142712593
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