Job summary
- Main area
- Personal Assistant
- Grade
- NHS AfC: Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 190-7505-DIR
- Employer
- Sheffield Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Cross Site
- Town
- Sheffield
- Salary
- £28,407 - £34,581 pa/pro rata for part time staff
- Salary period
- Yearly
- Closing
- 22/05/2024 23:59
- Interview date
- 06/06/2024
Employer heading
Personal Assistant to the Chief Finance Officer
NHS AfC: Band 5
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
We’re looking for a proactive and motivated person to join our team, to deliver first class personal assistant support to our recently appointed Chief Finance Officer at Sheffield Teaching Hospitals NHS Foundation Trust.
You must be able to use your own initiative and judgement and enjoy working in a fast paced environment. The role requires you to have great communication skills and be experienced in using the Microsoft Office suite. You must be resilient and able to react calmly when dealing with multiple tasks that need to be delivered within tight timeframes.
In return you can expect to be made welcome as a key member of our team who will value your skills and contribution.
Main duties of the job
- Day-to-day, you’ll be responsible for supporting the Chief Finance Officer and their team.
- You will use your knowledge and independent judgement to deliver an efficient, confidential, and comprehensive personal assistant service.
- To provide the first point of contact for the Chief Finance Officer’s Office exercising judgement as to the appropriate response, taking immediate action if necessary. This will require you to deal with complex enquiries in a professional and sensitive manner, always ensuring confidentiality.
- Using judgement to manage the diary of the Chief Finance Officer and in collaboration with the Finance Admin Team, the diaries of the Deputy Chief Finance Officers. Arranging meetings, coordinating, and prioritising appointments, resolving areas of conflict and ensuring there is effective communication to all relevant parties.
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
This role will sit within the Chief Executive’s Office team. This provides an excellent opportunity to develop your skills and experience as well as excellent opportunities for future progression.
This role will be based at the Clock Tower, Northern General Hospital with a requirement to travel between hospital sites. There will be scope for some homeworking in line with the needs of the service.
Further enquiries are welcome, please contact:
Rachael Winterbottom, Corporate Governance Manager via email: [email protected]
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Education and Qualifications
Essential criteria
- Five GCSEs at Grade 4 or above including English Language and Mathematics
- NVQ Level 4 in Business Administration or equivalent experience
Skills and Knowledge
Essential criteria
- Ability to demonstrate excellent written and verbal communication skills
- Ability to demonstrate excellent minute taking skills
- Ability to demonstrate comprehensive IT skills.
- Significant knowledge of Microsoft Office software including Outlook, Word, PowerPoint, Excel, and Forms
- Ability to demonstrate excellent planning and organisational skills
- Ability to plan and prioritise work to meet deadlines
- Ability to work independently, use initiative and apply judgement and discretion when appropriate
- Ability to operate as part of a team
Desirable criteria
- Ability to demonstrate a forensic attention to detail and ability to follow procedures and processes
- Knowledge of how the NHS operates
Experience
Essential criteria
- Extensive and demonstrable experience of working as a personal assistant at director level or equivalent relevant experience in another administrative role
- Demonstrable experience of using Microsoft Outlook for diary and email management
- Demonstrable experience of servicing meetings including preparing agendas, papers, taking minutes, recording and following up actions
- Experience of working within a busy / pressurised office environment
- Demonstrable experience of assisting or leading on projects
Desirable criteria
- Experience of working within a complex and/or large organisation
- Experience of working within an NHS setting
- Experience in managing highly confidential and sensitive information
- Demonstrable experience of supervision or line management responsibilities
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Rachael Winterbottom
- Job title
- Corporate Governance Manager
- Email address
- [email protected]
- Telephone number
- 0114 2713155
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