Job summary
- Main area
- Quality Governance
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 190-7515-DIR
- Employer
- Sheffield Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Hallamshire Hospital
- Town
- Sheffield
- Salary
- £25,147 - £27,596 pa/ pro rata for part time staff
- Salary period
- Yearly
- Closing
- 22/05/2024 23:59
- Interview date
- 06/06/2024
Employer heading
Personal Assistant (Quality Governance)
NHS AfC: Band 4
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
An exciting opportunity has arisen within the Quality Governance Team for an enthusiastic, hardworking and self-motivated individual to join us as a personal assistant. The successful candidate will provide an efficient, comprehensive and highly confidential administrative and secretarial service to the Head and Deputy Head of Quality Governance.
We are looking for someone who is proactive, flexible and able to prioritise to meet the demands of this role.
This post offers the opportunity for hybrid working, with a mix of work on-site and from home in line with role and team requirements.
Main duties of the job
- To provide a comprehensive and confidential administrative and secretarial service to the Head and Deputy Head of Quality Governance including the production, to a high standard, of correspondence, reports and presentation material.
- To act as the first point of contact for and have responsibility for manging the diaries of the Head and Deputy Head of Quality Governance dealing with initial enquiries exercising judgement and discretion and making decisions as necessary.
- Undertake complex administrative tasks that require the gathering, analysis and presentation of information, identification of problems and provision of solution, for example, the agreement of the agenda and collation of papers for senior level committees.
- Take, transcribe and distribute minutes for both formal and informal meetings, following up action points as agreed.
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Education and Qualifications
Essential criteria
- GCSE English and Maths at Grade C or above or equivalent experience
- OCR Word Processing III or equivalent qualification/experience
- Accredited qualification in Microsoft applications e.g. Excel, Access
Experience
Essential criteria
- Relevant experience of secretarial, administrative and office practices within a large complex organisation
- Relevant experience in a senior secretarial /personal assistant role working with senior Managers
- Minute taking
- Diary management
- Experience of Microsoft applications e.g. Outlook, Word, PowerPoint, and Excel
Desirable criteria
- Maintaining Electronic Staff Records database
Skills and Knowledge
Essential criteria
- Ability to communicate clearly at all levels in writing, verbally and face to face
- Good organisational skills and ability to work to deadlines.
- Ability to work with competing demands/prioritise
Personal Qualities
Essential criteria
- Proactive and flexible approach
- Must demonstrate full understanding of confidentiality
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Lisa Howlett
- Job title
- Deputy Head of Quality Governance
- Email address
- [email protected]
- Telephone number
- 07787411426
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