Job overview

This role is not eligible for visa sponsorship. If it is identified that you require sponsorship to undertake this role your application may be withdrawn

The Integrated Community Stroke Service (ICSS) is looking to recruit an enthusiastic and motivated Band 2 Administration Assistant to join our friendly administration team. We are looking for part-time (19 hours per week) to cover 9 months maternity leave. This position will be based at Haywood Hospital, Burslem, Stoke-on-Trent, Staffordshire.

The ICSS team supports patients for their first 6 weeks at home following a stroke.

You must have good written and verbal communication skills, the ability to communicate clearly, sensitively and calmly on the telephone with patients who may have communication difficulties and work effectively in a team setting. Previous experience of administration and booking systems and experience of working within the NHS would be an advantage but not essential as full training will be given.

This is a busy environment to work in with constant demand for appointments and supporting our clinical staff, but you will be working with a great team of people who will support you along the way.

Main duties of the job

Job Responsibilities include:

·       Telephone – The post holder will be booking and rescheduling appointments for patients. The post-holder will be required to handle incoming telephone calls and dealing with queries from patients, relatives, carers, therapy staff and other agencies. 

·       Administrative – Supporting clinical services including scanning, filing, creating and sending clinic appointment letters and supporting information and supporting projects and audits as required. The post holder will be working in a base to support the clinical staff with administrative tasks.

·       ICT – Use of electronic patient records system for booking patients. Monitor and action tasks on work lists. Confident in the use of Office 365 packages especially excel, email communication and Microsoft Teams. Previous experience with RIO and CareFlow would be very useful.

·     Quality and audit - To be actively contribute to service improvement and be involved in patient engagement and feedback.

Working for our organisation

By joining Team MPFT, you will be helping your communities and in return for this, we will support you by

·       Supporting your career development and progression.

·       Excellent NHS Pension scheme

·       Generous maternity, paternity, adoption leave

·       Options for flexible working

·       Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional annual leave.

·       Extensive Health and Wellbeing support and resource.

·       If you work in our community teams, we pay for your time travelling between patients.

·       Salary sacrifice car – fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, mileage paid at business rates

 And more. We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.