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Job summary

Main area
Human Resources
Grade
Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
151-SF167
Employer
Frimley Health NHS Foundation Trust
Employer type
NHS
Site
Greenwood Offices
Town
Ascot
Salary
£29,812 - £32,715 per annum incl HCAS
Salary period
Yearly
Closing
27/10/2026 23:59

Employer heading

Frimley Health NHS Foundation Trust logo

Medical Workforce Transformation Administrator

Band 4

Job overview

Accelerate you career within Medical Workforce Transformation Team!

We are looking for an organised and customer-focused Medical Workforce Transformation Administrator to support key projects and service improvements across the Medical Workforce function.
 

The Role

Working within the Transformation team, you will provide high-quality administrative and project support, assist with the implementation of digital systems and improved processes, and respond to queries from doctors and managers.
 

About You

You will need excellent attention to detail, strong communication skills and the ability to manage competing priorities in a busy HR environment.
 

Why Frimley NHS Foundation Trust

  • Join an NHS Trust dedicated to transforming lives every day.
  • Enjoy flexible work, great benefits, and a dynamic team culture.

Main duties of the job

  • Provide administrative and project support to the Medical Workforce Transformation team, including coordinating meetings, taking minutes and monitoring actions.
  • Assist with doctors’ work schedules and Consultant and SAS doctor job-planning queries
  • Manage team inboxes and respond promptly and accurately to enquiries, escalating complex matters where appropriate.
  • Support the implementation and improvement of workforce systems and processes, including job planning, rostering, Allocate, HealthRoster and ESR
  • Provide administrative support and guidance relating to doctors’ terms and conditions, contractual changes, employment certificates and, where required, visa and immigration queries.
  • Identify opportunities to improve services, processes and systems, and provide support for wider Medical Workforce and HR projects as required.

Working for our organisation

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available. 

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

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Detailed job description and main responsibilities

For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.

Person specification

Qualifications

Essential criteria
  • A-levels or equivalent academic standard, or equivalent experience
  • Certificate in HR Practice (CHRP / CPP) or equivalent level of experience
Desirable criteria
  • Evidence of continuing professional development

Experience

Essential criteria
  • Experience of working with HR and processes and procedures
  • Experience of working in a customer service environment and part of a team
Desirable criteria
  • Experience of using the Electronic Staff Record (ESR) system
  • Experience of working in a Medical Workforce department
  • Experience of using Allocate

Skills & Knowledge

Essential criteria
  • Excellent customer service, communication and interpersonal skills
  • Ability to manage conflicting priorities and work to tight deadlines and targets
  • Excellent organisational and planning skills
  • Knowledge of records management, information governance and data protection
Desirable criteria
  • Understanding of UK immigration law and work permit regulations
  • Knowledge of NHS terminology / procedures

Special Requirements

Essential criteria
  • Ability to travel across Trust sites

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyMenopause Friendly EmployerCare quality commission - GoodArmed Forces Covenant Gold AwardWe offer Wagestream - A financial wellbeing benefit which lets you access your pay as you earn it.Disability confident employerWe Work Flexibly

Application numbers

This vacancy may close early if it receives a high number of applications. We would advise that you complete and submit your application in good time to avoid disappointment.

Documents to download

Apply online now

Further details / informal visits contact

Name
Rosie Cowperthwaite
Job title
Head of Medical Workforce
Email address
[email protected]
Telephone number
07824 334925
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