Job summary
- Main area
- Administrative and Clerical
- Grade
- AfC Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 384-AR-EMF19577
- Employer
- Royal Surrey NHS Foundation Trust
- Employer type
- NHS
- Town
- Brighton and Canterbury
- Salary
- £28,860 - £31,671 per annum pro rata - includes high cost area supplements (HCAS)
- Salary period
- Yearly
- Closing
- 30/12/2025 23:59
- Interview date
- 22/01/2026
Employer heading
Administrator Band 4
AfC Band 4
Job overview
An exciting opportunity has arisen for a proactive and organised Administrator (Band 4) to join the NIHR Research Delivery Network (RDN) South East team.
You will be instrumental in providing comprehensive administrative support to the directorate team across the RRDN South East, contributing to the effective and efficient delivery of funded health and social care research.
This is a chance to be part of the new NIHR Research Delivery Network, which is building on the successes of the former NIHR Clinical Research to support vital research across the health and care system in England.
The Royal Surrey NHS Foundation Trust is the Host Organisation for the South East RDN region, and we are looking for a committed individual who shares our values of Continuously improving, Excelling together, Caring together, and Learning together.
The base for this role can be in one of three offices: Guildford, Falmer (Brighton), or Canterbury. Some cross site travel is required.
Main duties of the job
The purpose of this role is to provide general administrative support to one of three RRDN Hubs. The post holder will be responsible for:
- General Administrative support to one of the three RRDN South East Hubs
- Diary management and organising meetings for operational or strategic directorate team and services creating documents, spreadsheets and presentations as required.
- Developing and maintaining hub systems.
- Finance Administration.
- Administrative support for RRDN South East meetings.
Working for our organisation
Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.
We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.
The Care Quality Commission (CQC) have given us an overall rating of Outstanding.
Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.
Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.
A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo
Detailed job description and main responsibilities
The core purpose of this role is to provide general administrative support across the RDN and to be a key part of the strategic directorate team.
Key Responsibilities Include:
• Administrative Support: Providing a full range of support to the Hub team, including creating documents, spreadsheets, and presentations, and assisting with reports.
• Meeting and Event Coordination: Diary management for the directorate team, arranging meetings (sourcing venues, preparing papers, taking and disseminating minutes/actions). This includes forward planning for meetings and coordinating events and training programmes (booking venues/catering, managing delegates, creating booking sheets, and collating feedback).
• Systems and Finance: Developing and maintaining hub systems. Setting up and maintaining systems and databases, utilising the NIHR Hub (including Gmail and Google Drive). Finance administration including collation and maintenance of financial records, and managing the RRDN purchase order process in line with Host processes.
• Organisational Duties: Taking responsibility for ordering stationery and office supplies. Maintaining efficient filing and tracking systems to ensure continuity of service.
Person specification
Qualifications
Essential criteria
- Good general standard o education to GCSE A level or equivalent including English
- RSA II or equivalent in typing/proficient in keyboard skills and audio typing
- Office administration qualification or equivalent
Knowledge
Essential criteria
- Working knowledge of a range of software packages e.g. Microsoft Word, Excel, Access and Powerpoint
- Experience of organising meetings
- Experience of working in busy environment
- Experience of creating and using administration system
- Knowledge of information governance
Desirable criteria
- Experience of organising training programmes
- Knowledge of NHS and research priorities and understanding of the guidelines and targets in own area of work
- Experience in an NHS administration
Employer certification / accreditation badges
Applicant requirements
You must have appropriate UK professional registration.
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Cheré Yard
- Job title
- Senior Administrator
- Email address
- [email protected]
- Telephone number
- 07976 683689
- Additional information
If you would like to discuss the position then please contact Natalie Billington – [email protected] or 07870 482773.
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