Job summary
- Main area
- Administration
- Grade
- Band 5
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday-Friday normally 8.30-4.30)
- Job ref
- 343-7263827-FM-AG-VCG
- Employer
- Epsom and St Helier University Hospitals NHS Trust
- Employer type
- NHS
- Site
- St Helier Hospital and Epsom Hospital
- Town
- Carshalton
- Salary
- £35,763 - £43,466 pa incl HCAS Outer pro rata
- Salary period
- Yearly
- Closing
- 01/10/2025 23:59
Employer heading
Admin Team Lead - Acute Therapies
Band 5
At Epsom and St Helier Hospitals, above all we value respect. We put respect at the heart of all we do, by living up to our shared behaviours of kindness, professionalism, positivity and teamwork. This enables us to provide great patient care and make ESTH a great place to work. When you sign up to work with us, you sign up to this and we welcome applicants who share our values.
Job overview
An exciting opportunity has arisen to come and provide leadership to the acute therapies administration team as the current post holder is retiring. You would be joining a supportive therapies management team and take on the role of managing the rotas for the therapies team and wider admin team. The team provide excellent admin support to the clinicians supporting with outpatient clinics, equipment ordering and management and rotas.
Main duties of the job
To lead and manage the acute therapies admin team across both acute sites.
To lead on ensuring rotas are kept up to date and organised in advance.
To support and oversee the admin team with the ordering, delivery and management of therapy equipment including ordering and stock management.
To support the therapy management team with diary management
Working for our organisation
St George’s, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey. Our sites include St George’s Hospital, one of 11 major trauma centres in the UK and the largest healthcare provider and major teaching hospital in the area; St Helier Hospital, home to the South West Thames Renal and Transplantation Unit and Queen Mary's Hospital for Children; and Epsom Hospital, home to the South West London Elective Orthopaedic Centre (SWLEOC).
After years of collaboration, our two Trusts became a hospitals group in 2021. While remaining as two separate Trusts, being a hospitals group will help us to collaborate more closely on research, and the development, education, and training of our 17,000-strong workforce.
Detailed job description and main responsibilities
See attached job description and person specification for more information and details. Main duties to support the therapies clinical team by managing the admin team and rotas.
Person specification
Experience
Essential criteria
- Experience of working in an administrative role
- Experience of managing complex rotas
- Experience of managing staff
Desirable criteria
- Previous NHS experience
Qualifications
Essential criteria
- Educated GCSE grade A-C or equivalent in English and Maths
- Management/leadership training
Skills and Abilities
Essential criteria
- Good oral and written communication skills
- IT skills – including word, excel, powerpoint and email
- Flexibility – ability to cope with changing demands
- Ability to understand basic budgets and principles of financial management
- Good organisational and time management skills
- Ability to deal with people in challenging situations
Your application: Please ensure that you have read the job description and person specification and that your supporting statement reflects these, as your application will be assessed and scored against these criteria.
References: You will be required to provide 3 years of employment/educational history. We do not accept references from personal email addresses such as Hotmail, Gmail etc. therefore please ensure you are providing professional working email addresses within your application form. If you are unable to provide professional email addresses and are invited to an interview, please ensure you advise the interviewers of this - otherwise, this may delay your pre-employment checks.
Closing date: In order to streamline recruitment within our Trust, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications.
Shortlisting: You will only be contacted via e-mail/SMS by the SWL Recruitment Hub if you are successfully shortlisted for this post. Please ensure that you check your Trac registered e-mail regularly.
DBS: We are committed to safeguarding children and adults who are at risk of abuse. As such, if this post will have access to children or vulnerable adults, you will be required to undertake an Enhanced Disclosure and Barring Service check. However, all employees have a responsibility for safeguarding children and vulnerable adults in the course of their duties and for ensuring that they are aware of the specific duties relating to their role.
Telephone: 02082963786
Text: 07501066267
Email: [email protected]. Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jill Thorpe
- Job title
- Head of Therapies
- Email address
- [email protected]
- Telephone number
- 07887633065
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