Job vacancy: Personal Assistant, SS and iMSK, Ashford and St. Peter's Hospitals NHS Foundation Trust, Chertsey

Job summary

Main area: Administrative and Clerical
Grade: Band 4
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 323-AC3307-SK

Employer: Ashford and St. Peter's Hospitals NHS Foundation Trust
Employer type: NHS
Site: St Peters Site Chertsey
Town: Chertsey
Salary: £28,860 - £31,671 pa, inc. HCAS
Salary period: Yearly
Closing: 28/08/2025 23:59

Personal Assistant, SS and iMSK

Band 4

Detailed job description and main responsibilities

To provide a full, high quality secretarial service to the Triumvirate of the SSMSK division: Associate Director of Operations (ADO), Divisional Chief Nurse (DCN) and Divisional Director (DD) and Management Team.

1. Act as Personal Assistant providing a comprehensive administrative and secretarial service including (but not limited to):

· Diary management and arranging of meetings

· Management of incoming and outgoing written and e-mail correspondence

· Management of incoming telephone calls and prompt message handling

· Drafting replies to correspondence and taking follow up action, as directed

· Copying and circulation of documents

· Complete payroll, expenses and mileages returns

· ERFs for the portfolio of managers

· Writing minutes and action trackers

· Efficient and courteous handling of all personal and telephone calls to the office

2. Responsible for setting up, collating agendas, circulating documents, Minute taking and dissemination for monthly Divisional Management Board and other Division meetings organised/chaired by ADO, DCN or DD.

3. To be responsible for designing and managing the administration of special projects as required by the Division. This may involve significant liaison and consultation, the setting up of systems and databases and the formulation of progress reports.

4. Organize specific internal or external events as required.

5. Develop and manage computer spreadsheets and databases, as appropriate, to support the effective functioning of the Division.

6. Provide other administrative support for the Triumvirate and other members of SSMSK Management team as required.

Person specification

Experience

Essential criteria

Previous experience
NHS experience
Experience of working with an MDT

Desirable criteria

Experience demonstrating IT skills

Education

Essential criteria

Good general education
Computer literate
General computer experience

Desirable criteria

Formal IT education

Mindful employer. Being positive about mental health.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

SS-MSK Personal Assistant JD and PS (PDF, 393.4KB)

Apply online now

Further details / informal visits contact

Name: Ghazala Yasin
Job title: Divisional Chief Nurse
Email address: [email protected]
Additional information: Ghazala Yasin contact number 01932 723899

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Job summary

Employer heading

Personal Assistant, SS and iMSK

Band 4

Job overview

Main duties of the job

Working for our organisation

Detailed job description and main responsibilities

Person specification

Experience

Essential criteria

Desirable criteria

Education

Essential criteria

Desirable criteria

Employer certification / accreditation badges

Applicant requirements

Documents to download

Further details / informal visits contact

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