Swydd-ddisgrifiad a phrif gyfrifoldebau manwl

• To assist the Pharmacy Purchasing Manager and their deputy, in the smooth running of the pharmacy procurement operation.
• To ensure timely processing of orders, credits, and payment of invoices for pharmaceuticals and sundries.
• To participate in the smooth operation of the Trust’s Accounts Payable function in accordance with Trust procedures, good creditor payments practice and NHS payments policy.
• To ensure that all invoices and credits are processed efficiently and accurately and are consistent with goods received or returned on the pharmacy computer system.
• To resolve discrepancies as appropriate in accordance with Standard Operating Procedures, referencing contract prices where applicable, using the MPSC Contract File as reference.
• To produce, process and authorise invoices, off contract claims and credits and forward completed paperwork to the Accounts Department in accordance with the suppliers’ terms and conditions of payment.
• To contact creditors for invoice queries and suppliers regarding overdue deliveries.
• To release orders from the computer system and transmit by appropriate method, under the direction of the Purchasing Manager, or his/her deputy, in accordance with pre-determined schedules.
• To process orders, including urgent items, as advised by the Purchasing Manager or his/her deputy and to follow up outstanding orders with appropriate action to resolve.
• To liaise with the finance department and external suppliers regarding invoice and account queries ensuring all queries are resolved accurately and promptly, ensuring the integrity of payments and the audit trail in the computer system.
• To ensure all filing of procurement paperwork and product quality documents is kept up to date.
• To carry out all duties in a professional manner with due regard to the sensitivity and confidentiality of patient, financial and commercial information.
• To assist with the routine verification of stock levels to ensure accuracy and reliability of database information.
•  Any other duties as required by the Chief Pharmacist or his/her deputy.
• To assist in the provision of training and supervision of staff in the purchasing department.

This job description is an indication of the type and range of tasks that are expected of the post holder, and other duties may be required, in line with the role and the banding.  It will be reviewed and amended from time to time in consultation with the post holder to take account of changing organisational need.