Job summary
- Main area
- Research and Innovation
- Grade
- Band 4
- Contract
- 1 year (Fixed term)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 151-KMC110
- Employer
- Frimley Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Frimley Park Hospital
- Town
- Frimley
- Salary
- £28,860 - £31,671 per annum incl HCAS
- Salary period
- Yearly
- Closing
- 20/01/2026 23:59
Employer heading
Research Finance Assistant
Band 4
Job overview
Do you have excellent attention to detail, numeracy skills and experience of working in a busy team?
An exciting opportunity has arisen in the Research and Innovation team for a Research and Innovation Finance Assistant.
The main purpose of the role is to ensure accurate and timely income recovery for the R&I Department. This will be achieved through analysis of research activity and timely processing of related invoices and expenses. You will also be required to maintain accurate databases.
You will be expected to have excellent communication skills. Have a hands-on approach and the ability to work under pressure to tight deadlines, whilst maintaining attention to detail and accurate records.
Main duties of the job
Work proactively and independently to support the R&I department in the generation of income from commercially and non-commercially funded research projects and income streams through invoicing processes, investigating financial queries as requested by study sponsors, internal or external stakeholders, R&I department, or the Trust finance team.
Assist with the financial management of the R&I department’s portfolio of growing grant awards, raising invoices in a timely manner and producing required reports and will be involved in the process of capturing and recording grant applications.
Play a key role in the accurate and effective use of the research EDGE database to ensure that financial information is available for use with reports produced in a timely manner
Working for our organisation
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
Detailed job description and main responsibilities
Initiate and maintain excellent communication with all stakeholders both internal and external to the Trust and respond to information requests and queries from members of the research and Trust finance team.
Liaise with internal colleagues and external agencies to raise invoice requests for research studies and maintain a database and files relating to the studies and other income sources.
Communicate sensitive and confidential information with the R&I team and outside organisations accurately.
Liaise with the R&I team regarding accurate invoicing following amendments to research studies.
Liaise with the R&I team on invoice requests to be reclaimed study sponsors, ensuring compliance with the study’s final contract terms.
Provide support to the team for costing studies, grant applications and track excess treatment costs for non-commercial research studies.
Liaise with the R&I Governance Officers, R&I Operation Manager, Head of Research & Innovation and provide regular income and expenditure reports.
Use the EDGE database and individual research study trackers to gather activity information by study to ensure income is collected, accounts are balanced and income received is accurately distributed to the correct cost centre.
Create and develop reports and documents detailing projected income for individual commercial research projects and where applicable, non-commercial research projects.
Ensure coding of income and expenditure is accurately recorded in the ledger.
Person specification
Qualifications
Essential criteria
- Min 2 A Levels, 5 GCSE's grade C or above
- NVQ L4 Accounting or AAT experience
Desirable criteria
- Educated to degree level or working towards
Experience
Essential criteria
- Meeting targets and deadlines
- Effective working knowledge of research protocols
- Experience of working in a busy team
Desirable criteria
- NHS Finance experience
- Research finance experience
- Experience of producing finance reports
Skill and Knowledge
Essential criteria
- Strong IT skills
- Analytical and problem solving
- Able to prioritise and work with without close supervision
- Understand data collection
- Knowledge of income recovery processes
Desirable criteria
- Effective working knowledge of management accounting
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Lynda Francis
- Job title
- Research Operations Manager
- Email address
- [email protected]
- Telephone number
- 07976 600231
- Additional information
Swapna Thomas Head of Research and Innovation 07584385489
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