Job overview

We have an opportunity for an experienced administrator in our Children and Young People's (CYPS) Crisis Pathway.

Our CYPS Crisis Pathway supports young people across Surrey who are experiencing mental health crisis and require intensive support.

In this role you would ensure the smooth running of the CYPS crisis pathway by providing a comprehensive, efficient and high quality secretarial and administrative service to the organisation it serves. 

Main duties of the job

•  Responsible for providing confidential administrative support to the team, including the organisation of meetings/events and admin recruitment processes.
• Deal with the day-to-day demands in the Department and aim to resolve any problems, whilst using own initiative to ensure that urgent matters are dealt with proactively.  
• Co-ordinate team rotas (i.e. Record Keeping Audits etc.).  
  Prepare documents for meetings and distribute them beforehand.
• Update and maintain the Referral Log and Referral Tracker through liaison with the admin team.  
• Manage the booking of interpreters, ensuring an accurate record is maintained.  
• Compile and distribute agendas and meeting invitations (Teams) for local meetings – such as regular Clinical MDT and Business meetings. along with booking any guest 
  speakers.  
• Clinic Management – responsible for overseeing provision of leaflets, ordering of supplies via SBS, staff lists (contacts, working hours, equipment log), in-boxes, uploading, etc.).
• Put in place minute taking for meetings with responsibility for planning and coordinating the drafting of agendas, preparation and distribution of papers, taking and transcribing of comprehensive and accurate minutes and ensuring that all relevant actions arising from meetings are dealt with as appropriate.
• Cover meetings for other team members if necessary

Please see job description document for more information on duties of the role

Working for our organisation

Surrey and Borders Partnership NHS Foundation Trust is the leading provider of mental health, learning disability, neurodevelopmental and drug and alcohol services in Surrey and North East Hampshire. We support people of all ages and are passionate about providing high quality care that is delivered at the right time as close to home as possible to help people recover and stay well.

We are one of the top 10 mental Health, Learning Disability and Community Trust to work for nationwide. Our Trust is an inclusive and supportive employer that offers a wide range of staff networks, flexible working, free parking and excellent health and wellbeing support. We also provide a wide range of opportunities to help staff develop and progress.

Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast. Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach. For international travel, both Gatwick and Heathrow airports are nearby.

Please note that we reserve the right to close posts as soon as sufficient applications are received.

Regrettably, due to UK Home Office requirements we cannot offer sponsorship for all our job roles.

Applicants must have the right to work in the UK for the duration of the role.

We look forward to receiving your application!